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Important Update:

UCO requires all students, employees and visitors to wear a mask on campus when around others, both indoors and outdoors, and practice physical distancing of at least six feet when possible. If you or someone you know has COVID-19 symptoms, has been directly exposed to COVID-19 or has tested positive, fill out UCO's COVID-19 Self-Reporting form. To learn more about current operations, view the university's coronavirus webpage. View a list of UCO's virtual services.

The following resources are provided to help instructors prepare face-to-face courses for extended classroom or other delivery methods.

TEACHING RESOURCES Technology RESOURCESHowTo Videos: Control Panel

The Office of Information Technology is in the midst of a campuswide project to incorporate webcams, microphones, monitors, displays, and other technology resources into classrooms to support Extended Classrooms. Due to the large scale of the project, the type of technology resources available in each space will vary. Use the form below to determine what will be available in your assigned classroom(s) and the recommended training for each. 

Webinar Tools

Webinar based tools are a fantastic way to conduct a synchrnous learning class session at a distance. Take your lectures and in-class discussions online using one of the three different webinar tools supported at UCO; Microsoft Teams, Zoom or WebEx. Which tool you select will depend on your needs and comfort levels with each. 

Webinar Platform Comparison Chart

  • Recording Meetings/Sessions
    While instructors are not required to record sessions if you choose to do so, always record to the cloud and understand the recording features of your webinar platform. More information can be found on the Recording Extended Classes article. 

  • Microsoft Teams
    Microsoft Teams is a part of the Office 365 suite of tools. This tool is available to all faculty, staff and students providing direct links to other 365 resources such as OneDrive, online Office tools, Outlook and more. Teams is the hub for team collaboration in Office 365 that integrates the people, content and tools your classes need to be more engaged and effective. Learn more about MS Teams, other Office 365 resources and how to use the tools in the Office 365 knowledge base article.

        MS Teams Training for Instructors 

    Students will need to first activate their free Office 365 accounts to begin using Teams and other resources.
  • Zoom:
    Zoom offers the ability to create online virtual meetings via the web using audio and video conferencing hosted service all supported via mobile devices, desktops and room systems. Zoom also offers group messaging and screen sharing capabilities. Learn more about Zoom features and the difference between a basic and pro account in the knowledge base service description. Zoom is recommended only for individuals who already have Zoom Pro licenses. 

        Zoom Training for Instructors 

    Due to the recent security issues that have come to light in regards to Zoom, OIT recommends that users conducting confidential or sensitive discussions, including PHI, PII or HIPPO related information, use one of the other UCO supported services. 

  • WebEx Meetings and Teams:
    WebEx Meetings is a video conferencing solution available from Cisco. This tool is focused on making it easy for participants to join video conferencing sessions from a variety of mobile devices and platforms. WebEx Teams is an easy-to-use collaboration solution that keeps people and teamwork connected anytime, anywhere. WebEx Teams brings together messaging, file sharing, video meetings, whiteboarding, calling and other tools you use to streamline teamwork and produce results faster. Webex Meetings and Webex Teams |  Webex within D2L 

        Webex Training for Instructors

  • Recording a Webinar Session
    You can also record a Teams, WebEx or Zoom session and provide a link to students to review the session at a time of their choosing. This is a great solution if a student is unable to attend live or if you prefer the ease of addressing students in a webinar environment rather than recording a video. 
  • Uploading Video to My Media
    Instructors have access to their individual My Media gallery from the navigation bar in D2L. There is only one My Media space for each instructor but the resource can be accessed from the navigation bar in any course or the main My Home screen. Once you have accessed your My Media area, use the resources below to learn more about uploading and storing videos in My Media. 
    • How to Upload Media (video resource)
      Please note: These videos reference the "Brightspace" platform. This is what the D2L company officially calls its Learning Management System or Learning Environment. 
    • How to Use My Media (video resource)
  • Posting My Media Videos in Course Content or News
    Once a video has been uploaded to the My Media area, it can be embedded anywhere in a D2L course that uses the HTML editor including News, Activity Feed, Content pages, Quiz questions, Discussion prompts and Assignment descriptions. The following video describes the steps for using the HTML editor's Insert Stuff icon to get started. 

Additional video tutorials on videos for instruction are available on the CeCE eStudio Team's webpage.

Access Your Resources

Everyone has a number of files, documents, links and other resources used to conduct day-to-day business and prepare/teach/facilitate courses. It will be important to have a way to access these materials while off campus. Start considering where you want your resources to be located and practice accessing them while away from the office. Include everything you might need to plan, prep, conduct and assess a lesson or module.  

  • OneDrive:
    OneDrive is Microsoft's cloud storage solution similar to Dropbox.com and Google Drive. OneDrive is available to all UCO employees as a part of the Office 365 subscription and provides a convenient, easy way to store, access and edit files no matter your location. OneDrive can be used on any desktop, laptop or mobile device, including Apple devices such as Macbooks, iPads and iPhones.  
  • FileShare:
    The UCO FileShare provides a secure way for departments, groups and individuals to store files and documents across devices. Individuals can access their FileShare folders on any computer that requires a UCO login or is using the VPN; this file share is called a P:Drive.
  • VPN and Remote Desktop:
    A Virtual Private Network (VPN) allows individuals to securely access UCO resources while away from campus. The VPN acts as a connection between your device and the Internet, providing an extra layer of security while accessing resources. While using the VPN, you also have the capability to remotely access your campus desktop computer. Refer to the VPN and Remote Desktop Guide for complete information on using these resources. 
  • Access to Adobe Cloud for Personal Devices:
    Adobe has provided temporary at-home access for students and faculty. This temporary update provides the ability to install select Adobe products on personal devices including desktop computers, tablets and smartphones. Access to Adobe Cloud for personal devices will be available through May 31, 2020. 
  • Internet Resources for Oklahoma Residents During Public Health Emergency.

Communicate with Students

Make sure that you communicate your expectations with your students, contact information including appropriate ways to connect with you during this time, and what resources are available.  

  • Email (MS Outlook):
    It is important during long-term closures that you consistently access and use your official UCO email address for all email related communication. In addition to the Microsoft Outlook software application on a desktop or laptop computer, you can also access your UCO mail through the Outlook mobile app (iOS | Android), and online through Office 365. Read the UCO Email knowledge base article for additional information. 
  • Email Classlist (D2L)
    You can also email your individual classes through the Learning Management System, D2L. Email communications initiated with the Learn@UCO (D2L) system are automatically forwarded to the official UCO email address for all instructors and students. 
  • News Tool (D2L):
    The News tool enables you to create news items that help communicate course updates, changes, and new information to students quickly and effectively. Since My Home or Course Home is the first page that students often see when they log in or access their courses, the News widget is a good area for displaying important information.
  • Activity Feed (D2L):
    The Activity Feed widget creates a unique "feed" or "stream" for a course. The feed is a way for instructors to provide access to activities learners need to complete, deliver the information they need to know and facilitate learner engagement using simplified workflows in an intuitive and friendly interface.
  • Discussion Board (D2L)
    Use the Discussions tool in your course to encourage students to share thoughts on course material with their peers. You can set up forums and topics for users to ask questions, discuss course content and assignments, and work together in assigned groups and sections.

Distribute Course Materials

You will want to consider posting course assignments, resources, links, articles, videos and other important content using either the Learn@UCO (D2L) Content tool or Microsoft OneDrive. 

  • Content Tool (D2L):
    Use the Content tool to post and organize course content so that information about course expectations, course syllabus, lecture notes, and important dates display to users clearly. Course materials you post in Content can include documents, images, media files, presentations, URL links and existing course activities. You can add release conditions, grade items, and learning objectives to topics to ensure users navigate through course materials while fulfilling specific course requirements and learning expectations.
  • OneDrive:
    OneDrive files can easily be shared with individuals at UCO, including students. This provides a straight forward way to make a batch of files, zip files, or other large size documents (such as videos, CAD, or Adobe files) available that may be difficult to upload or email. Learn more on Microsoft Support.

All UCO students have a free license to use Microsoft Office 365 resources to collaborate with instructors. Students can activate their licenses by visiting and following the prompts.  

Online Quizzes/Exams

The Quizzes tool within Learn@UCO (D2L provides a way for instructors to create fully online quizzes and exams. Create and manage quiz questions from the Question Library or the Quizzes tool, and organize quizzes into categories to make it easier to find assessments with similar or related content. Use the quiz preview option to test the accuracy of content and grading before you release a quiz. In a preview, you can answer the questions, view allowed hints, submit the quiz, auto-grade answers, read feedback and view report results.

The same tool, "Quizzes" is used to create both quiz questions and exam/test questions and the system can auto score all question types except essay questions. 

Respondus Lockdown Browser

The Respondus Lockdown Browser is a custom browser that locks down the testing environment within a learning management system such as D2L. When enabled by the instructor, this is a separate browser that students must download, install and run in order to take exams. 

Lockdown Browser must be enabled for each quiz/exam. 

Respondus Training Webinars

Online Exam Proctoring

There are three options for online exam proctoring available at UCO. Each tool has its own feature set that makes it the prime choice for different courses and scenarios. The following chart describes the differences between the three tools and you will find links below that provide guides for using each.

Proctoring Information
Respondus Monitor ProctorU
NO cost to students [IT paid through 2020] Student pay model ranging from $16 – 22 per exam 
 

Limitations include:

  1. It does not work with Chromebooks nor third-party tools such as McGraw Hill Connect
  2. Automated Proctoring
 

Limitations include:

  1. Cost to students
 

Best suited for:

  1. Courses that do not use a third-party tool for testing
  2. Low impact exams

Best suited for:

  1. High impact exams that need live proctoring
 

Respondus Monitor

Respondus Monitor® builds upon the power of LockDown Browser, using a student’s webcam and video analytics to prevent cheating during exams. This tool provides instructors the ability to provide automated proctoring using AI tools and assessment. Once a student completes an exam, instructors have the ability to review flagged content based on risk ranking. 

Lockdown Browser must be enabled to use Respondus Monitor. 

Record/Share

Recording lectures or short videos and then posting them to your D2L course is a great way to provide information to students succiently and engages students in ways beyond that of text-based communication/instructions.

  • Kaltura (My Media)
    UCO On Demand, powered by Kaltura, is the UCO streaming solution at UCO (similar to YouTube). This resource has an integration with D2L called My Media. My Media acts as a bridge between UCO On Demand and D2L. It also provides a way to easily add videos to your course content or news items. 
  • Record Your Screen Using Kaltura Screen Capture
    Kaltura Screen Capture is an extension available as a part of the My Media integration with D2L. After launching My Media from any D2L page, you will be able to access the Kaltura Screen Capture tool from the Add button in the top right. This tool allows you to record your desktop/laptop screen with the option to simultaneously capture video from a webcam. This option is ideal if you want your students to still connect with you visually but also need them to see a PowerPoint presentation or other visual media. 
  • Record Using a Mobile Device
    Mobile devices such as smartphones and tablets are a simple way to get started recording videos for your course. Each device is slightly different so be sure to refer to your own device manual on specifics for recording and accessing videos on your mobile device. 
    My Media is mobile friendly so you can record on your device and upload directly from your media storage. No need to download the file to a computer first.
  • Uploading Video to My Media
    Instructors have access to their individual My Media gallery from the navigation bar in D2L. There is only one My Media space for each instructor but the resource can be accessed from the navigation bar in any course or the main My Home screen. Once you have accessed your My Media area, use the resources below to learn more about uploading and storing videos in My Media. 
    • How to Upload Media (video resource)
      Please note: These videos reference the "Brightspace" platform. This is what the D2L company officially calls its Learning Management System or Learning Environment. 
    • How to Use My Media (video resource)
  • Posting My Media Videos in Course Content or News
    Once a video has been uploaded to the My Media area, it can be embedded anywhere in a D2L course that uses the HTML editor including News, Activity Feed, Content pages, Quiz questions, Discussion prompts and Assignment descriptions. The following video describes the steps for using the HTML editor's Insert Stuff icon to get started. 
  • Recording a Webinar Session
    You can also record a Teams, WebEx, or Zoom session and provide a link to students to review the session at a time of their choosing. This is a great solution if a student is unable to attend live or if you prefer the ease of addressing students in a webinar environment rather than recording a video. 

Additional video tutorials on videos for instruction are available on the CeCE eStudio Team's webpage.

Assignments and Assessment

There are a variety of options for taking your in-class activities and assignments into the virtual space. Below are ways to use Learn@UCO (D2L) tools to collect assignments, conduct exams, assess assignments and more. 

  • Assignment Folder
    Learners use the Assignments tool to upload and submit assignments directly into D2L, eliminating the need to physically hand-in, mail, fax or email their work. Additional submission types allow instructors to provide feedback and assess students for work not submitted to the Assignment tool such as "On Paper Submissions". 

    Instructors use the Assignments tool to see users’ submission times, view submissions on the Evaluate Submission page, associate assignments to rubrics and competencies, and return submissions with grades and feedback. For assignments that included file submissions, instructors can download the submissions to their device for review offline.
  • Quizzes/Exams
    The Quizzes tool within Learn@UCO (D2L provides a way for instructors to create fully online quizzes and exams. Create and manage quiz questions from the Question Library or the Quizzes tool and organize quizzes into categories to make it easier to find assessments with similar or related content. Use the quiz preview option to test the accuracy of content and grading before you release a quiz. In a preview, you can answer the questions, view allowed hints, submit the quiz, auto-grade answers, read feedback and view report results.
    The same tool, "Quizzes" is used to create both quiz questions and exam/test questions and the system can auto score all question types except essay questions. 
  • Discussion Board
    Use the Discussions tool in your course to encourage students to share thoughts on course material with their peers. You can set up forums and topics for users to ask questions, discuss course content and assignments, and work together in assigned groups and sections.
  • Rubrics
    Rubrics are an objective feedback and assessment tool that are easily created within Learn@UCO (D2L). The D2L system allows instructors to create and associate analytic and holistic rubrics using a variety of different tool based features. 
  • Grades
    The Grades tool within Learn@UCO (D2L) is an application that is used to track grades and automatically keeps your grade book up-to-date. You can import, export, or edit single or multiple grades, etc. Users can also view their personal grades.
  • Quick Eval
    Quick Eval offers evaluators a single location to view all learner submissions that are awaiting evaluation. Submissions made to Assignments, Quizzes, and Discussions are displayed in a sortable list and can be selected to take you directly to their assessment page. Educators can sort, filter and search submissions to prioritize their evaluation work. 
  • Missed Labs?
    One of the biggest hurdles you will face as you make the transition from face-to-face to an online environment is providing the expected lab component of certain classes. Nothing can truly replace the hands-on learning experience within a lab setting and since many labs have specialized equipment, those experiences can be hard to replicate without a physical space. 

    Things to consider when addressing lab sessions:
    • Take part of the lab online: while you may not be able to fully recreate an experiment or hands-on activity, consider whether there are certain parts of the lab that focus more on concepts or discussions that could be moved into the online environment. Things like video demonstrations, data analysis, etc could be conducted online and you can save the hands-on portion for when the physical space is again available. 
    • Consider Virtual Labs: There are numerous resources available on the Internet that may be able to substitute or supplement a lab experience. Investigate the potential for virtual lab experiences such as virtual dissections, sky labs, simulations, etc. Resources vary by field but you can also connect with your textbook publisher to see what options they may have available. 
    • Provide Raw Data for Analysis: When there is just no substitute for the actual experiment or demonstration, consider the need for that at this point in time in the students' academic careers. Perhaps providing the data they would have gathered through the experiment and allow them to do the analysis portion instead. While this is not as comprehensive, it may provide a short-term stop-gap until the end of the closure. 

Getting Started with D2L 

New to D2L this semester? Not sure where to start?? Watch the overview video below and then follow the links to get an overview of the most popular tools used by instructors.

Additional information on online course development, accessibility considerations and more can be found in the D2L Faculty Community.

Digital Accessibility

What is Digital Accessibility?

Digital accessibility is the practice of designing and developing websites, applications and documents such that their presentation, content and functionalities are understandable and operable by as many people as possible. In some cases, accessibility makes things possible that would otherwise be impossible for people with disabilities. Accessible design isn’t just nice to have, it’s necessary.

What Does it Mean to Create Accessible Digital Content?

Well-designed digital content is more usable for all students. The design also takes into consideration that not all students navigate or access the online environment in the same way. You want your course and course content to be intuitive, perceivable and navigable.

Communicate Your Commitment to Access and Inclusion

You are probably already providing an accommodations statement in your syllabus; however, it is also a good idea to include a statement that informs students who might experience barriers that you are committed to creating an accessible and inclusive online course. The emphasis that this sentiment is coming from you, their instructor.

Implementing Accommodations

A highly accessible course will remove many barriers that students with disabilities may face, as well as reduce the need for many accommodations. If you take the time to follow accessible design best practices, students with disabilities will be included proactively. In fact, sometimes in a well-designed course, students with disabilities participate seamlessly and do not even need to connect with the disability resource office. 

Creating Digitally Accessible Course Materials

Ally in D2L

To support UCO’s commitment to a more inclusive campus, you will find a new accessible design tool in D2L called Ally that will help improve the accessibility of your course content. Ally integrates into D2L to gauge the accessibility of your content, while also providing guidance and tips for lasting improvements to your content accessibility.

For more information about Ally, visit the UCO Knowledge Base article, Ally in D2L - Instructors.

Need Accessibility Support?


We're here to help.

If you need technical support with keeping your class/services running, search the online knowledge base or reach out to the UCO Service Desk. If you need assistance with Learn@UCO, contact D2L Support 24 hours a day, 7 days a week. 

UCO SERVICE DESK

The Technology Resource Center and Center for eLearning and Connected Environments are here to help. Instructors and learners are encouraged to reach out to the support resources today to schedule a one-on-one or small group overview of the resources available. 

SCHEDULE 1:1 SUPPORT