Skip navigation

International Travel Information 

All UCO faculty and staff must register individual and group international travel through the UCO Risk Management Office.

The following checklists are a compilation of UCO requirements, planning best practices, and resources to assist in your travel planning.

Minimum sixty days prior to departure:

  • Research the country through the U.S. Department of State travel, determine if there are any existing travel alerts.
  • Determine if any visas are necessary and what types.
  • Check with your health insurance provider to see what coverage is provided in the country you will be visiting.
  • Visit the Centers for Disease Control and Prevention destinations page for any health travel alerts and what vaccinations are required and recommended and consult with your physician.
  • Verify that your passport is valid and remains valid for at least six months after the planned return date.
  • Gather travel information and emergency contact information.
  • Obtain approval from your department, division, college administration.
  • Complete the international travel document and send a completed copy to the risk management team.

Minimum thirty days prior to departure:

Week of departure:

  • Reassess the safety and security of the destination 
  • Make two copies of your passport. Leave one copy with a friend or relative at home. Carry the other copy with you stored separately from the original. Also, copy your insurance card and carry it separately from your passport.
  • Leave a copy of your travel information and contact information with a friend or relative at home.
  • Verify there have been no changes with flights.
  • Make sure you have the contact information for the nearest U.S. Embassy or Consulate where you are going.

Helpful Resources

Travel Warnings and Alerts