International Travel Information
All UCO faculty and staff must register individual and group international travel through the UCO Risk Management Office.
The following checklists are a compilation of UCO requirements, planning best practices, and resources to assist in your travel planning.
Minimum sixty days prior to departure:
- Research the country through the U.S. Department of State travel, determine if there are any existing travel alerts.
- Determine if any visas are necessary and what types.
- Check with your health insurance provider to see what coverage is provided in the country you will be visiting.
- Visit the Centers for Disease Control and Prevention destinations page for any health travel alerts and what vaccinations are required and recommended and consult with your physician.
- Verify that your passport is valid and remains valid for at least six months after the planned return date.
- Gather travel information and emergency contact information.
- Obtain approval from your department, division, college administration.
- Complete the international travel document and send a completed copy to the risk management team.
Minimum thirty days prior to departure:
- Submit appropriate travel information and review procurement travel requirements.
- Register in the Smart Traveler Enrollment Program (STEP) to obtain travel alerts and warnings for your destination.
- Determine if you should have additional insurance coverage.
Week of departure:
- Reassess the safety and security of the destination
- Make two copies of your passport. Leave one copy with a friend or relative at home. Carry the other copy with you stored separately from the original. Also, copy your insurance card and carry it separately from your passport.
- Leave a copy of your travel information and contact information with a friend or relative at home.
- Verify there have been no changes with flights.
- Make sure you have the contact information for the nearest U.S. Embassy or Consulate where you are going.
- Traveler’s Checklist
- Women Travelers
- Health Abroad
- Customs Restrictions
- Drugs Abroad
- Lost or Stolen U.S. Passports
- Canadian Travel Advice
- World Health Organization
- Country Calling Codes
- Currency Converter