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Important Update:

The University of Central Oklahoma physical campus will be closed to all but essential employees beginning at 5 p.m. Thursday, March 26, through at least April 15. UCO will transition to alternative instructional delivery methods from March 28 through the end of the spring semester. Many university services will continue to be available online. For more information, visit the university's COVID-19 website.

Payroll

The Payroll department is responsible for providing accurate and timely payroll compensation to all faculty, staff and student employees at the University of Central Oklahoma.

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Login to your Paycom Account

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Payroll Calendar

Pay distribution is on either a bi-weekly or monthly basis. These dates appear in the 2019-20 Payroll Calendar. We update the calendar each year, and dates are subject to change.

Bi-weekly/Student Payroll Calendar

Employees on a bi-weekly pay schedule receive pay once every two weeks for a total of 26 pay periods.

Monthly Payroll Calendar

Employees on a monthly pay schedule receive pay on the last working day of each month.

Adjunct Pay Calendar

Below are the dates when adjunct faculty members can expect to be paid.

Fall Semester

  • Full fall semester adjunct faculty receive pay on the last working days of September, October, November and December.
  • Block I adjunct faculty receive pay on the last working days of September and October.
  • Block II adjunct faculty receive pay on the last working days of October, November and December.

Spring Semester

  • Full spring semester adjunct faculty receive pay on the last working days of February, March, April and May.
  • Block I adjunct faculty receive pay on the last working days of February and March.
  • Block II adjunct faculty receive pay on the last working days of March, April and May.

Summer Semester

  • Full summer semester adjunct faculty receive pay on the last working days of June and July.
  • Block I adjunct faculty receive pay on the last working day of June.
  • Block II adjunct faculty receive pay on the last working day of July.

Forms

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Payroll Deduction Authorization

This form allows employees and the UCO administration to agree to an amount that will be deducted from the payroll.

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Payroll Add/Drop

Employees may add or drop deductions from their payroll using this form.

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Direct Deposit Transmittal

Completing this form allows us to deposit money directly into an employee’s bank account.

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UCO Timesheet (Bi-Weekly)

Hourly employees can track hours via this bi-weekly timesheet.

Authorization to pay

Please use this form to process one-time payments to employees for additional work performed. Payments will be included as part of the employee’s regular paycheck. Do not use this form to pay overtime to bi-weekly employees or to pay adjunct faculty.

View Authorization to Pay Form

Authorization to pay for students

This authorization form is used to pay students who are currently on UCO payroll or have been on the payroll within the last 12 months.

View Authorization to Pay for Students Form

Authorization to pay from grant or foundation

One-time payments from grants or foundations to employees for additional work performed must be requested using this form. Verified payments will appear as part of the employee’s regular paycheck. Do not submit this form to pay overtime to bi-weekly employees or to pay adjunct faculty.

View Authorization to Pay from Grant or Foundation Form

Frequently Asked Questions

 

When do I get paid?

View the Payroll and Adjunct Pay Calendars.


Where do I pick up my check?

All employees are required to submit direct deposit information. If the direct deposit information on file requires termination due to unforeseen circumstances, all payroll disbursements must go through Financial Services located in the Lillard Administration building. Appropriate identification is required for all transactions.


How do I submit a punch change request?

Reference these instructions on how to change a punch.


How do I submit a leave request?

Submit all leave requests directly through Paycom Employee Self-Services. Select the “Request Time Off’ link and follow the steps as shown.


How fast can I get a replacement W-2?

To obtain a W-2 form for the tax year 2018 or before, email your request for a printout to payroll@uco.edu. For a copy of a W-2 form for 2019 or after, both current and former employees can access directly through the Paycom website.


How do I change my address?

Please update your address on the Paycom site:

  • Log in to Paycom's Employee Self Service
  • Select "Information"
  • Select "Address and Contact Information"
  • Make appropriate changes and save


How do I know what to claim on my Federal W-4 form?

This IRS Tax Withholding Estimator can be used to determine claim status.


What are FICA taxes and why do some employees not pay this type of tax?

The Federal Insurance Contributions Act (FICA) provides for a federal system of old-age, survivors, disability and hospital insurance. FICA is a federal payroll tax deducted from your paycheck. Old-age, survivors and disability insurance are financed by the Social Security tax. Medicare taxes fund hospital insurance. Each of these taxes is paid separately. The two components are FICA tax, which is 6.2% of all applicable wages, and Old-Age Disability Insurance, which is 1.45% of all applicable wages. Exceptions to this deduction include students working for a university whose main goal in to obtain an education.


Why is the amount listed on my W-2 different than my annual salary?

The year-to-date earnings on your check stub are the actual amounts that you earned during the calendar year. Not all of your earnings are taxable. Some of your deductions, such as annuities and medical insurance, are made before taxes. These deductions reduce your taxable income. The amount on your W-2 is the federal taxable earnings.


What is a 1042-S?

This tax document is provided to employees who have a qualifying treaty with the U.S.

"The United States has income tax treaties with a number of foreign countries. Under these treaties, residents (not necessarily citizens) of foreign countries are taxed at a reduced rate, or are exempt from U.S. income taxes on certain items of income they receive from sources within the United States. These reduced rates and exemptions vary among countries and specific items of income.”

IRS Tax Treaty Overview
IRS Taxation of Nonresident Aliens