UCO: Finance - Tools and Tips

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Early preparation is key for a successful trip!

Funding: Contact your Dean, Chair, or Financial Manager(s) for funding information (such as organizational numbers and amounts).
Information: Gather information as early as possible for the conference, meeting, etc. (such as conference dates and agendas).
Registration: Dates for early bird costs and deadlines should be found out well ahead of time. Is the registration being paid by you, your department admin's PCard, or by purchase order?
Hotel: Look into hotel location and designated lodging rate per night (if applicable), including taxes. Is the hotel being paid for by you, your department admin's PCard, or by purchase order?
Transportation: Decide on the mode of transportation early on - flying or driving? Are you purchasing your airfare, or is the University going to direct pay for it? Please note, if you are driving, you must get an airline quote. The amount reimbursed will be the lowest cost of the two.

For any questions you may have please feel free to contact us at travel@uco.edu, or by contacting the travel office.