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Important Update:

UCO requires all students, employees and visitors to wear a mask on campus when around others, both indoors and outdoors, and practice physical distancing of at least six feet when possible. If you or someone you know has COVID-19 symptoms, has been directly exposed to COVID-19 or has tested positive, fill out UCO's COVID-19 Self-Reporting form. To learn more about current operations, view the university's coronavirus webpage. View a list of UCO's virtual services.

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Budget Accounting PCard Travel


Banner Finance Document Type Code Definitions
Banner Finance Account Code Definitions

Banner Finance Workshop Training Guide
How to Extract/Export Banner Data into Excel Spreadsheet
How to Find Available Balance for E&G and SAF OrgsHow to Find Available Balance for CASH Orgs
How to Find E&G and SAF Beginning Budget Balance 
How to Query Org for a list of all YTD Expenses
How to Print Monthly Current Budget Balance Report
How to Save List of Frequently Used Banner Screens


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Detail Code Lookup
Organizations - Add/Change/Delete
Finance Account Codes
Finance Security
Ethics Point - RUSO Tip Line 


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2018-2019 PCard Calendar
Applying for or Closing a PCard
Email Notification Instructions
Expense Account Codes
Meal Expense Request Form (MERF)
Missing Receipt Form
PCard Restrictions
PCard Sample Documentation
Prepayment of Registration
Training Requirements
Travel Card Application (New Concur System)


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Early preparation is key for a successful trip!

  • Funding: Contact your Dean, Chair, or Financial Manager(s) for funding information (such as organizational numbers and amounts).
  • Information: Gather information as early as possible for the conference, meeting, etc. (such as conference dates and agendas).
  • Registration: Dates for early bird costs and deadlines should be found out well ahead of time. Is the registration being paid by you, your department admin's PCard, or by purchase order?
  • Hotel: Look into hotel location and designated lodging rate per night (if applicable), including taxes. Is the hotel being paid for by you, your department admin's PCard, or by purchase order?
  • Transportation: Decide on the mode of transportation early on - flying or driving? Are you purchasing your airfare, or is the University going to direct pay for it?  Please note, if you are driving, you must get an airline quote. The amount reimbursed will be the lowest cost of the two.
For any questions you may have please feel free to contact us at, or by contacting the travel office.


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