Policies and Procedures
Official University COVID-19 Protocols and Guidance
Updated COVID-19 Protocols
Eligible Faculty and staff members who are immunocompromised or reside with an individual who is immunocompromised were granted a temporary transition to remote work with approval from their physician. This temporary transition is subject to recall depending on factors including the university’s ability to impose a mask mandate, which complies with state law and the rate of community spread within the campus community, among other relevant factors.
Classroom Instruction Options During Quarantine Periods
Faculty who receive notice of a confirmed case of COVID-19 in a class have three options for fulfilling quarantine protocols. For two weeks after receiving notification of a positive case, faculty members may:
- Continue face-to-face instruction without change in delivery with a requirement of masks in the classroom for the two-week period;
- Teach in a hybrid format, with any face-to-face portions requiring masks for the two-week period; or,
- Move class to remote synchronous instruction for those two weeks.
- If faculty choose option one or two, those who do not comply with the mask requirement can be asked to leave class and may be reported to the Office of Student Conduct. Faculty are encouraged to livestream their class – simultaneously with the in-person class, similar to the extended classroom option last academic year – at any point during the semester to support students who must isolate or quarantine for the safety of others. Most classrooms have livestreaming capability or arrangements can be made with Information Technology. Faculty should consider what option best serves the needs of the students and their class in these situations.
Virtual Office Hours
Effective immediately, faculty may move office hours to a virtual format at their discretion.
Faculty and staff members who need assistance with remote instruction or technology needs can contact the Technology Resource Center (TRC) and Center for eLearning and Connected Environments (CeCE) for assistance. Schedule an appointment to
meet virtually or submit the form to have someone contact you.
Campus Spaces to Connect to Remote Courses
Classroom spaces that were used for in-person classes that will pivot to remote instruction are available for students to use during the scheduled class time. Students will need to bring their own personal device and headset to access the virtual class, and the room will not be monitored.
Students, faculty and staff are expected to practice mitigation measures, including wearing a face mask, washing hands and practicing physical distancing when possible. Plexiglass barriers will be reinstalled across campus and PPE, including face masks, will be distributed to all departments. If and when the university is legally able to reinstate a mask mandate, it will do so consistent with state law and guidance from public health agencies.
All members of the Central community are strongly encouraged to get the COVID-19 vaccine. The university maintains a list of external vaccination and testing resources in the Edmond and Oklahoma City area on the coronavirus website.
Additional Campus Operations
These new protocols do not impact most classes or campus operations. Campus facilities will remain open, including the library, campus housing, residential dining, Wellness Center and athletics locations. Campus events may continue as scheduled and may be subject to heightened mitigation measures, including mandatory masks, depending on the circumstances of the event. Campus services will continue to offer in-person options, including enrollment, admissions and financial aid.
Faculty and Students
While inside a classroom, all students and faculty and are required to adhere to the following guidelines:
- Consistent with revised CDC guidance, vaccinated individuals are recommended to wear a mask when in public indoor spaces in places where the COVID-19 virus transmission is considered substantial or high. Oklahoma County is currently listed as an area of high transmission by the CDC. The CDC further recommends that unvaccinated individuals continue to wear a mask when around others indoors, regardless of their area’s rate of transmission. Recent changes in Oklahoma state law prohibit implementation of a mask mandate for unvaccinated students; and,
- Students and faculty should use hand sanitizer, provided near the doorway, as they enter and exit the classroom.
While inside a classroom, all students are required to adhere to the following guidelines:
- Students should enter the building, where class is being held, five minutes before class and enter the classroom a minute or two before class. This allows additional time for air to circulate the room and reduces the number of people that are in classrooms and hallways at the same time; and,
- Students will be asked to sit in the same seat each day to assist with contact tracing, should it be necessary.
While inside a classroom, faculty are required to adhere to the following guidelines:
- Faculty should arrive early to assist with and ensure guidelines are followed;
- In classrooms with two doors, faculty will designate one door as the entrance and one as the exit;
- At the start of the semester, faculty should create a seating chart and track attendance each class session in order to facilitate contact tracing. The seating chart can be created based on where students sit on the first day of class; and,
- During class, faculty should provide materials digitally, when possible, including syllabi; minimize hard copies/materials that are distributed, used and collected; and, practice good hand hygiene after picking up papers as necessary.