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Important Update:

UCO requires all students, employees and visitors to wear a mask on campus when around others, both indoors and outdoors, and practice physical distancing of at least six feet when possible. If you or someone you know has COVID-19 symptoms, has been directly exposed to COVID-19 or has tested positive, fill out UCO's COVID-19 Self-Reporting form. To learn more about current operations, view the university's coronavirus webpage. View a list of UCO's virtual services.

For events on campus, in order to maintain proper space usage inside buildings in accordance with physical distancing, the following guidelines should be followed: 

  • Virtual meetings and events will be encouraged.
  • For those requesting in-person meetings, work with campus event staff to determine the maximum number of attendees in each space to maintain at least 6 feet of physical distance. Campus event staff will arrange the room appropriately for distancing.
  • All participants at any campus event, indoor or outdoor, will be required to wear face coverings (cloth or disposable/surgical). Face coverings can be removed when eating.
  • For all events, signs should be posted alerting participants about the requirements to wear face coverings and maintain physical distancing, and to not move the furniture. Language will be added to the campus event agreement with an acknowledgement of this requirement.
  • Use of multiple rooms (30 or fewer participants per room) is preferred to a single gathering of large numbers in the Nigh University Center ballrooms.
  • Preference will be given to room reservations submitted one month in advance, to allow for adequate time to develop spacing plans and coordinate with other events on campus.
  • Self-served meals will not be allowed. Only pre-plated meals, served buffets, or individual, prepackaged meals will be permitted. The university’s dining partner Chartwell’s should be used whenever possible.
  • UCO-affiliated events will be required to track attendance utilizing whatever means possible to include QR codes, card swipes or electronic ticketing systems. This process will be especially important when an event is open to the public.
  • For groups of 10 or more:
    • Use seating charts, or note where participants sat in the room.
    • Gather contact information of participants for any necessary contact tracing.
Events open to the public will be required to use whatever means possible to include QR codes, card swipes, or electronic ticketing system in order to limit attendance and account for appropriate physical distancing. Personal contact information will be collected to assist with contact tracing, should it be necessary.

Event Dining

  • The university’s dining partner Chartwell’s should be used whenever possible, since they have the capacity to follow stringent food preparation and serving requirements in addition to the appropriate liability coverage.
  • Dining hall tables and chairs will be removed to promote recommended physical distancing guidelines at tables.
  • Visitors to dining facilities will be required to wear a mask until they are seated and eating. Guidelines for external providers:
    • Check in with the Events Management office.
    • Only boxed, individual items; no homemade or cooked items to share, such as baked goods or pizza.
photo of uco swag
photo of uco football player running

Athletic Events

  • Spectators at athletic events will be required to wear face coverings and maintain physical distancing of at least six feet. Athletics staff will block off seats and monitor attendees during events to ensure continued compliance.
    • Attendees (from on or off campus) should sign in upon arrival with their name, phone number and email address to facilitate contact tracing, if needed.
  • Athletics will follow NCAA or MIAA guidance as it becomes available.
  • When possible, games and matches will be livestreamed.
  • Activities such as cheer, pom and the marching band may continue to be a part of the game with physical distancing in place. These groups may meet and practice in person but only if they follow physical distancing and face covering.

Performing Arts Events

  • Live concerts, plays and other performing arts events may be held with physical distancing, face coverings and other established best practices within the arts community – those that help reduce the potential for the virus to spread.
  • Attendees will also be required to wear face coverings and seating should be arranged to maintain physical distancing of at least 6 feet between parties.
    • Attendees (from on or off campus) should sign in upon arrival with their name, phone number and email address to facilitate contact tracing, if needed.
  • Events should have signage and/or announcements reiterating face covering and physical distancing requirements.
photo of student performing musical theatre

Other Campus Event Considerations

  • Request that all student organizations meet virtually, if practicable. If not practicable, follow guidelines for physical distancing, PPE, etc.
  • Meeting or holding events outdoors is preferable to indoors.
  • If an event is held off campus by a UCO department, office or organization, the university’s guidelines should be followed, particularly those related to wearing masks, physical distancing and food service. Holding an event off campus is not a way to avoid following university guidelines.
  • Email events@uco.edu for future guidance.