University Portal Project (UCONNECT)

Student wtih tablet device displaying new UCONNECT portal websiteThe Office of Information Technology would like to offer services to its supported clients through a Role-Based Access Control (RBAC) approach. Strategically, this initiative will need to be implemented in several phases. The first phase will include defining and implementing a new Portal solution since our current platform is nearing end of life. Additional phases may include identity management, mobile device management, virtual desktop environment, single sign-on, etc. Requirements for each phase must be considered to ensure the portal solution will accommodate future capabilities.  

New UCONNECT Highlights

  • Received 1,900+ inputs from members of our peer institutions, staff and student community.
  • Conducted interviews and research to benchmark against universities with similar portal services.
  • Reorganized services to be more intuitive; finding your pay stub went from 6 clicks to 2.
  • Enhanced design to provide responsive services on your mobile devices.
  • Redeveloped the Faculty Dashboard with input from Faculty providing quick access to most frequently used services.
  • Streamlined; one username and one password to remember.

Project Phases

The Portal Project has been divided into 4 distinct phases to ensure that we are engaging the university community at an appropriate time to provide input and feedback.

  • Discovery
  • Implementation
  • Testing
  • Deployment

Discovery Phase

The Portal Project Discovery phase was completed in November 2014.  This phase of the project engaged a Task Force representing multiple areas of the campus charged with assistance in the review, selection, and deployment of a portal solution with the initial deliverable of a Portal Project Recommendation.  If you have questions about the Discovery Phase of the project or about the final recommendation, please contact your Task Force Representative.  You may also review the Discovery Phase Timeline and Significant Project Updates

Implementation Phase

Following the recommendation of the Project Task Force, the implementation phase of the project was dependent upon the vendor for professional services.  This phase also engaged unique teams to gather input and feedback on the course of the project.  Identified was a technical team and a functional team led by a core project leadership team.  The functional team consisted of two groups or sub-teams. While many of the team members serve multiple teams, they have distinct roles for preparing the functional implementation of the new portal.

Collectively these teams will work to follow an implementation timeline (indicated below) which will enlist the support of our Portal Task Force and other members of the university community in Focus Groups to assess the solution implementation progress.

Significant Project Updates

  • Hardware purchased and installation complete.
  • Kickoff with Functional, Content and Organizational Readiness Teams.
  • Kickoff meeting with Technical Team.
  • Fully running Test and Production systems.
  • Final draft for content layout added to Production.
  • Successful load test against Production system.
  • Web design vendor selected - Nominee.

Implementation Project Timeline

  • October 26, 2015 – Live fully functioning Test system.
  • February 19, 2016 – Live fully functioning Production system.
  • March 23, 2016 – Initial load test against Production.
  • April 1, 2016 – Content freeze and layout move from Test to Production.
  • April 22, 2016 – Final web design applied to Production.
  • April 27, 2016 – 2nd load test against Production.
  • May 16, 2016 – Go live!

Testing Phase

Testing with different focus groups took place during the implementation phase but also included significant updates such as call for volunteers and scheduled technician-led sessions.  This information will be updated as it becomes available.

Deployment Phase

The new portal, also known as UCONNECT is scheduled to go live May 15, 2016.

User Training available beginning May 17, 2016.

To sign up for in-classroom training visit the UCO Learning Center.