APPENDIX B
UNIVERSITY OF CENTRAL OKLAHOMA
PROCEDURE FOR ASSIGNING AN IDENTIFICATION NUMBER FOR BUSINESS CONCERNS AND ORGANIZATIONS 1 OF 2 6/28/05
1. Only capital letters or numbers will be used:
Example: Zellerbach Paper Company or 3M Company
Input as: ZELPAP or 3MCOM
2. Do not use spaces, hyphens, periods, etc. in vendor number:
Example: U-Haul International or ABC-CLIO, Inc.
Input as: UHAINT or ABCCLI
3. If two or more words are in vendor name, use up to the first 3 alphanumeric characters of the first two words in the vendor name:
Example: Sigma Chemical Company
Input as: SIGCHE
4. If vendor number is just one word, use up to first 6 alphanumeric characters:
Example: Departures or Inmac
Input as: DEPART or INMAC
5. If two different vendors have the same vendor characters; use numerical sequence to identify each succeeding vendor:
Example: Michie Company or Micron Computer
Input as: MICCOM or MICCOM1
6. If vendor name is separated by a hyphen or a slash; treat it as two separate names:
Example: Perkin-Elmer Corporation
Input as: PERELM
7. If only two characters in the first name; use only those two characters:
Example: US Welding Inc
Input as: USWEL APPENDIX B UNIVERSITY OF CENTRAL OKLAHOMA
PROCEDURE FOR ASSIGNING AN IDENTIFICATION NUMBER FOR BUSINESS CONCERNS AND ORGANIZATIONS 2 OF 2 6/28/05
8. Initials and Abbreviations - vendors who use initials and abbreviations as their official corporate name will be input in the same manner:
Example: ABC Office Equipment or IBM
Input as: ABCOFF or IBM
9. In order to cut down on duplicate vendor numbers; any time a company name exists with the following as part of its name, drop for vendor number purposes only:
Example: Films for the Humanities or Rain for Rent Inc
Input as: FILHUM or RAIREN
10. If these names appear in the second or subsequent names of the vendors, drop for vendor number purposes only:
Example: Electronic School Supply or Koch International Corp
Input as: ELESUP or KOCCOR
11. On a vendor which is a university; input the name of the university first:
Example: University of Washington or University of Iowa
Input as: WASUNI or IOWUNI