UCO Naming Standards

APPENDIX B

UNIVERSITY OF CENTRAL OKLAHOMA

PROCEDURE FOR ASSIGNING AN IDENTIFICATION NUMBER FOR BUSINESS CONCERNS AND ORGANIZATIONS 1 OF 2 6/28/05

1.  Only capital letters or numbers will be used:

     Example: Zellerbach Paper Company or 3M Company

     Input as: ZELPAP or 3MCOM

2.  Do not use spaces, hyphens, periods, etc. in vendor number:

     Example: U-Haul International or ABC-CLIO, Inc.

     Input as: UHAINT or ABCCLI

3.  If two or more words are in vendor name, use up to the first 3 alphanumeric characters of the first two words in the vendor name:

     Example: Sigma Chemical Company

     Input as: SIGCHE

4.  If vendor number is just one word, use up to first 6 alphanumeric characters:

     Example: Departures or Inmac

     Input as: DEPART or INMAC

5.  If two different vendors have the same vendor characters; use numerical sequence to identify each succeeding vendor:

     Example: Michie Company or Micron Computer

     Input as: MICCOM or MICCOM1

6.  If vendor name is separated by a hyphen or a slash; treat it as two separate names:

     Example: Perkin-Elmer Corporation

     Input as: PERELM

7.  If only two characters in the first name; use only those two characters:

     Example: US Welding Inc

     Input as: USWEL APPENDIX B UNIVERSITY OF CENTRAL OKLAHOMA

PROCEDURE FOR ASSIGNING AN IDENTIFICATION NUMBER FOR BUSINESS CONCERNS AND ORGANIZATIONS 2 OF 2 6/28/05

8.  Initials and Abbreviations - vendors who use initials and abbreviations as their official corporate name will be input in the same manner:

     Example: ABC Office Equipment or IBM

     Input as: ABCOFF or IBM

9.  In order to cut down on duplicate vendor numbers; any time a company name exists with the following as part of its name, drop for vendor number purposes only:

• and
• of
• by
• the
• for

     Example: Films for the Humanities or Rain for Rent Inc

     Input as: FILHUM or RAIREN

10.  If these names appear in the second or subsequent names of the vendors, drop for vendor number purposes only:

• academy
• institute
• association
•  international
• department
•  school

      Example: Electronic School Supply or Koch International Corp

      Input as: ELESUP or KOCCOR

11.  On a vendor which is a university; input the name of the university first:

       Example: University of Washington or University of Iowa

       Input as: WASUNI or IOWUNI