The University of Central Oklahoma has the capability to select and distribute information to various stakeholders based on their roles as related to Central. With this capability comes accountability. The UCO Office of Information Technology will make every attempt to remain abreast of Internet practices, in addition to legislation, regulations, and policies, which affect the university's ability to transfer data and to communicate via the Internet.
The university has multiple options available to it for distributing information to a wide audience. These options include:
The preferred method for University of Central Oklahoma communications are UCONNECT and Centralities, the university's daily news service.
For special, unique, or one-time announcements, mass email messages may be considered.
Requests for mass email messages must obtain appropriate Vice President approval. Requests are then routed to the UCO Service Desk for ticket request and then distribution. If the mass email method of delivery is not approved, University Relations may publish the communication in Centralities or distribute it as an UCONNECT announcement.
The purpose of a Mass email policy is to ensure successful distribution of the intended message. The policy is designed to protect the university's ability to continue to use electronic resources as a means of communication while complying with regulations, and avoiding, to the extent possible, mail ending up in spam filters.
This policy applies to mass email messages or email blasts distributed by the Office of Information Technology to more than 500 university stakeholders.
This policy does not pertain to targeted emails for a specific instructional or administrative purpose unless it is being sent to more than 500 people.
For assistance in preparing an email blast, please see the Email Blast Procedure and/or contact the UCO Service Desk.