Student Conduct - a Division of Student Affairs at the University of Central Oklahoma

Committee on Student Conduct

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Roles of the Student Conduct Hearings/Appeal Hearings

 

  1. University Legal Counsel: The University Legal Counsel, Dr. Brad Morelli or designee, shall serve as the advisor to the Committee on Student Conduct on matters of procedure.  A Legal Services representative shall be present at each Student Conduct Appeal Hearing.  The Legal Services representative's role shall be to help the Chair of the Committee on Student Conduct facilitate the Student Conduct Appeal Hearing, maintain order, and advise or answer questions regarding matters of procedures.  The University Legal Services representative may also assist in the facilitation of initial Student Conduct Hearings, assist in maintaining order, and advise or answer questions in matters of procedure.
  1. Director of Student Conduct: The primary responsibility for student discipline lies with the Director of Student Conduct.  The Director of Student Conduct develops policies for the administration of the student conduct program and procedural rules for student conduct hearings, which are consistent with the provisions of the Code of Student Conduct.  Generally, the Director of Student Conduct reviews with accused students the nature of the complaint, relevant information and witness statements. The Director of Student Conduct also allows the accused students' version of the incident to be heard. When investigations are completed, including interviewing the accused students and alleged victims, the Director of Student Conduct makes appropriate recommendations for the disposition of the case.  The Director of Student Conduct has the responsibility and authority to take disciplinary action, if such action is appropriate.

Any student found responsible for a violation of the University policies which results in their temporary suspension, suspension, or expulsion, or credit recession, or degree revocation, shall be entitled to a Student Conduct Appeal Hearing before the Committee on Student Conduct.  In Student Conduct Appeal Hearings, the Director Student Conduct shall serve as the University's representative.  The role of the Director of Student Conduct shall be to defend the decision and reasoning behind the original sanction decision, which is being appealed by the accused student(s).  The Director of Student Conduct shall adhere to the ground rules set by the Chair of the Committee on Student Conduct at the onset of the Student Conduct Appeal Hearing.  When recognized by the Chair of the Committee on Student Conduct, the Director of Student Conduct shall have the opportunity to defend the sanction decision.  In addition, the Director of Student Conduct shall have the opportunity to pose questions to supporting and/or opposing witnesses.  Lastly, the Director of Student Conduct shall have the opportunity to make a closing statement and recommendation for outcome to the Committee on Student Conduct regarding the case.

*In cases whereby the Director of Student Conduct may be considered biased or even called as a witness, these cases may be delegated to an Acting Conduct Officer or another student conduct body, usually the Committee on Student Conduct. 

  1. Chairperson of the Committee on Student Conduct:  A student conduct body (board or committee) consisting of students and faculty members (and sometimes staff members) will be created to consider the appeal of cases resulting in temporary suspension, suspension, expulsion, degree revocation or recession of credit.  This committee will be designated as the "Committee on Student Conduct." The Committee on Student Conduct shall be composed of nominated and volunteer faculty members whose primary duties are not concerned with the administration of student conduct and affairs and student volunteers or nominees, whose nomination will come from the University of Central Oklahoma Student Association (UCOSA).  All faculty nominations originate from the Faculty Senate President, the Dean of their respective college and/or the Vice President for Academic Affairs. 

*In cases whereby the Director of Student Conduct may be considered biased or even called as a witness, these cases may be delegated to an Acting Conduct Officer or another student conduct body, usually the Committee on Student Conduct. 

The Chairperson of the Committee on Student Conduct has the following responsibilities:

  1.  
    1. Be present at the Preliminary Meeting, prior to actual designated Student Conduct Hearings and/or Appeal Hearing.
    2. If possible, arrive to the Student Conduct Hearing/ Appeal Hearings early.
    3. Facilitate the Student Conduct Hearings/Appeal Hearings by following the Student Conduct Hearing/Appeal Hearing script.
    4. Open and close the Student Conduct Hearings/Appeal Hearings.
    5. Maintain order during the Student Conduct Hearing/Appeal Hearings.
    6. Decide on any questions or objections to Hearing/Appeal Hearing procedures that may be raised during Student Conduct Hearing/Appeal Hearing.  The Chairperson may receive assistance from the Legal Services representative.
    7. Accept and/or deny any newly presented information/documentation.
    8. Facilitate the entrance and/or exit of witnesses.
    9. Facilitate question and answer portions of the Student Conduct Hearings/Appeal Hearings.
    10. Facilitate the closed sessions for deliberations.
    11. Aid in the process of writing and submitting the final decision letter to the Vice President of Student Affairs, the accused student(s), and any other necessary parties.
  1. Committee on Student Conduct Members:  A student conduct body (board or committee) consisting of students and faculty members will be created to consider the appeal of cases resulting in temporary suspension, suspension, expulsion, degree revocation or recession of credit.  This committee will be designated as the "Committee on Student Conduct." The Committee on Student Conduct shall be composed of nominated and volunteer faculty members whose primary duties are not concerned with the administration of student conduct and affairs and student volunteers or nominees, whose nomination will come from the University of Central Oklahoma Student Association (UCOSA).  All faculty nominations originate from the Faculty Senate President, the Dean of their respective college and/or the Vice President for Academic Affairs. 

*In cases whereby the Director of Student Conduct may be considered biased or even called as a witness, these cases may be delegated to an Acting Conduct Officer or another student conduct body, usually the Committee on Student Conduct. 

All participating Committee on Student Conduct members are responsible for the following:

  1.  
    1. Be present at the Preliminary Meeting, prior to the actual Student Conduct Hearings/Appeal Hearing.
    2. If possible, arrive to the Student Conduct Hearings/Appeal Hearings early.
    3. Support the order of the Student Conduct Hearings/Appeal Hearings, as facilitated by the Chairperson.
    4. Pose relevant and appropriate questions to the complainant(s), accused student(s), witnesses, designated University Official, or any other supporting person(s) present during the Student Conduct Hearings/Appeal Hearings.
    5. Take sufficient notes to assist in the process of making a just and objective decision.
    6. Participate in the closed sessions for deliberations, after the Student Conduct Hearings/Appeal Hearings.
    7. Aid in the process of writing and submitting the final decision letter to the Vice President of Student Affairs and the student(s).
  1. Voice Recorder:  The role of the voice recorder is to accurately record all matters of fact voiced during the Student Conduct Hearings/Appeal Hearings.  Moreover, the role of the voice recorder is to serve as an absolute non-biased recorder of the Student Conduct Hearings/Appeal Hearings.  The voice recorder shall begin when the Student Conduct HearingsAppeal Hearing record is opened and will be stopped at the conclusion of the Student Conduct Hearing/Appeal Hearing.  The voice recorder shall be operated by the human transcriber or the University Legal Services representative.
  1. Accused Student/Complainant:  Generally, the accused student is the person, who was accused of violating a University policy and was found to be responsible for violating the policy by the Director of Student Conduct or designated student conduct body.  The accused student shall adhere to the ground rules set by the Chairperson of the Committee on Student Conduct at the onset of the Student Conduct Hearing/Appeal Hearing.  When recognized by the Chairperson of the Committee on Student Conduct, the accused student shall have the opportunity to present their information or appeal.  In addition, the accused student shall have the opportunity to pose questions to witnesses and/or the originally designated student conduct body.  Lastly, the accused student shall have the opportunity to make a closing statement and recommendation for outcome to the Committee on Student Conduct regarding their initial accusation or appeal.  (*The preparation for a Student Conduct Appeal Hearing indicates that the accused student was found to be responsible for violating one (1) or more University policies and was subsequently temporarily suspended, suspended, expelled, or had their degree revoked.)
  1. Alleged Victim/Witness:  Generally, the (alleged) victim is the person who originally filed a complaint against the accused student with the Office of Student Conduct.  The (alleged) victim is the original complainant.  If the decision of the Director of Student Conduct or designated student conduct body was to temporarily suspend, suspend, expel, or revoke the degree of the accused student, then the victim becomes a supporting witness for the Director of Student Conduct or designated student conduct body, once the accused submits an appeal to the Office of Student Conduct.  The declared victim/supporting witness of the Director of Student Conduct  or designated student conduct body chair shall adhere to the ground rules set by the new Chairperson of the Committee on Student Conduct at the onset of the Student Conduct Appeal Hearing.  The victim/supporting witness of the Director of Student Conduct or designated student conduct body must be declared and submitted to the Committee on Student Conduct prior to the Student Conduct Appeal Hearing.  The victim/supporting witness of the Director of Student Conduct or designated student conduct body will be allowed to voice their complaint against the accused student/complainant, when recognized by the Chairperson of the Committee on Student Conduct.
  1. Witnesses:  Witnesses may serve various roles.  Generally, there will be witnesses in support of the accused student and witnesses in support of the alleged victim.  In Student Conduct Appeal Hearings, witnesses in support of the alleged victim are in support of the University's representative, the Director of Student Conduct or designated student conduct body.  Witnesses in support of the originally accused student are still in support of the accused student/complainant, if an appeal is filed. 

Some witnesses may be first-hand witnesses, who are not in support of either side and may be called upon by the Director of Student Conduct, the accused student, the alleged victim, or the Chairperson of the Committee on Student Conduct.  In fact, some witnesses may volunteer themselves.  These types of witnesses may be called upon by the Director of Student Conduct or the Chairperson of the designated student conduct body.  All witnesses must adhere to the ground rules set by the Chairperson of the Director of Student Conduct or Chair of the designated student conduct body at the onset of the Student Conduct Hearings/Appeal Hearings.  Each witness, regardless of whose side, has to be declared and submitted to the Committee on Student Conduct prior to the Student Conduct Appeal Hearing.

Witness lists must be submitted to the Office of Student Conduct at least two (2) University business days prior to the actual hearing.  Witness list forms may be obtained from the Office of Student Conduct website.

  1. Lawyers, Parents, Friends, other persons of support, or Media:  All Student Conduct Hearings are closed and information presented in them and all supporting documents are confidential.  However, the following exceptions apply:

 

  1.  
    1. Admission of any person to a Student Conduct Hearing/Appeal Hearing shall be at the discretion of the Director or Student Conduct or Chairperson of the designated student conduct body.
    2. A student senator may, if asked by a student involved in a disciplinary matter, attend the Student Conduct Hearing or Appeal Hearing before the Committee on Student Conduct to insure that due process is being followed.  If she or he feels that due process has not been followed, then he or she shall send this information to the President of the Student Association (UCOSA) and the Vice President of Student Affairs.
    3. The accused student/complainant, the alleged victim, and the Director of Student Conduct or the designated student conduct body have the right to be assisted by any advisor they choose, at their own expense.  The advisor may be an attorney.  The accused student/complaint , the alleged victim, and the Director of Student Conduct or the designated student conduct body are responsible for presenting their own cases and, therefore, advisors are not permitted to speak or to directly participate in any Student Conduct Hearing or Appeal Hearing before the Director of Student Conduct or the designated student conduct body.
    4. At the request of the accused student, and subject to the discretion of the Chairperson of the designated student conduct body, a representative of the student press may be admitted, but shall not have the privilege of participating in the Student Conduct Hearing /Appeal Hearing.

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