College of Liberal Arts: Dean's Office: Links for Faculty

Spring 2016 Deadlines to Remember

Note: Web Deadlines in RED

 Intersession and Intrasession Classes:  In order to receive any refund and avoid having a "W" on your transcript, you must drop an intersession class on or before the first day of class.   Each intersession will also have its unique last day to drop with a "W" based on the length of the course.

Click here for Intersession and Intrasession (short courses) add/drop deadlines

16-Week Session

12-Week  Sessions
 and Success Central

Block I

Block II

January 11 to May 6

January 11 to April 8

January 11 to March 3

March 4 to May 6

Early Enrollment Ends in Person in NUC 124 

January 8

January 8 January 8 January 8

Early Enrollment Ends on the Web

January 10
January 10
January 10
January 10

Last day to completely withdraw via the WEB - 8 AM

January 11
January 11
January 11
January 11
Please Note:   After 8 am January 11, students completely withdrawing (dropping their last class) must do so in person at the Office of Undergraduate Admissions, Room 124 in the Nigh University Center.

Late Enrollment 

January 11-15 January 11-15 January 11-13 January 11-March 8

Classwork Begins

January 11

January 11
January 11
March 4

First Day for Grade of W for Complete Withdrawals 

January 25

January 22

January 19

March 11

First Day for Grade of W when dropping an individual course 

January 25

January 22

January 19

March 11

ENROLLMENT/ADD/DROP DEADLINES:

Last Day:

. . to apply for Spring Graduation (Bachelors Degrees) 

November 1, 2015

$25.00 late application fee for Bachelors degrees begins

November 2, 2015

. . to apply for Spring Graduation (Masters Degrees)

February 15, 2016

$25.00 late application fee for Masters degrees begins

February 16, 2016

. . to ENROLL or ADD classes via the WEB

Midnight, January 15

Midnight, January 15

Midnight, January 13

Midnight, March 8

. . to ENROLL or ADD classes in person

5 pm, January 15

5 pm, January 15

5 pm, January 13

5 pm, March 8

. . to change from Undergraduate to Graduate credit

5 pm, January 15

5 pm, January 15

5 pm, January 13

5 pm, March 8

. . to change from Audit to Credit

5 pm, January 15

5 pm, January 15

5 pm, January 13

5 pm, March 8

Martin Luther King Day - Classes Dismissed, Offices Closed - Monday, January 18

Last Day:

. . to Drop an individual class w/o a grade in person

January 24 January 21 January 15

March 10

. . for any refund when Dropping a class in person January 24 January 21 January 15 March 10 . . to Drop an individual class w/o a grade via the WEB January 24 January 21
January 18
March 10
. . for any refund when DROPPING a class via the WEB January 24 January 21
January 18
March 10

Click here for Intersession and Intrasession (short courses) drop deadlines

Spring Break - Classes Dismissed & Offices Closed, Monday March 14 through Sunday, March 20

Last Day:

. . to change from Credit to Audit

April 1

March 7

February 18

April 19

. . to change from Graduate to Undergraduate credit

April 1 March 7 February 18 April 19

. . to DROP an Individual course in person

April 1 March 7 February 18 April 19

. . to WITHDRAW from ALL COURSES in person

April 1 March 7 February 18 April 19

. . to DROP an Individual course via the web

April 3 March 7
February 18
April 19

Click here for Intersession and Intrasession (short courses) drop deadlines

Fee Payment/Refund Deadlines:

Fee Payment Due Date for ALL Courses

January 8

January 9

January 9

January 9

First Day for Late Enrollment fee of $40

January 11

January 12

January 12

January 12

Last Day for 100% refund on COMPLETE WITHDRAWALS

January 22

January 21

January 18

March 10

End of Term:

Classwork Ends

April 29 April 8 March 2

April 29

Final Examinations

May 2 - May 6

April 8

March 3

May 2 - May 6

Semester Ends

May 6 May 6 May 6

May 6

Grades Due from faculty via the WEB by 12 Noon

May 10

April 12 March 7

May 10

Grades Posted to Transcript, Available to Students, after 5 pm

May 10

April 12

March 7

May 10

Undergraduate Degrees Posted on Transcripts, Available to Students

May 13

May 13

May 13

May 13

Required Syllabi Elements

Do your syllabi include the necessary elements? Make sure. Check out the Required Syllabus Elements and Definitions.Getting dinged on your syllabi review.

Use the syllabus evaluation sheet to make sure you've got all the required elements.

Be sure to attach the CURRENT Student Information Sheet and Syllabus Attachment.

OGA Updates Visiting Scholar Invitation Process

The Office of Global Affairs has launched an updated page to provide information on the requirements for inviting a J-1 scholar or researcher. For information on the process, visit the OGA website.

Travel Goes Paperless

On July 1, UCO changed over to a paperless module for travel. With this change, our office will no longer accept travel paperwork. You must complete the training before you will be able to complete any travel requests online. Please use the link below for online sessions to learn how to use the travel module. 

Paperless Travel Training

Once you have completed your training you can use the following link to reach the Travel Module:

Travel & Expense Module

A couple of items you will need to know when you are preparing your online travel paperwork:

Revised Faculty Handbook Available

Read the 2015-16 edition of the UCO Faculty Handbook.

A list of substantive changes from the previous edition are provided for quick review.

Suggestions for future edits or additions should be directed to Charlotte Simmons, Ph.D., facilitator of the Faculty Handbook Editorial Board, at cksimmons@uco.edu.

Sample Incident Report Template Released

As a faculty member, you may be required to respond to a student, visitor or a faculty or staff member in need of assistance. In case of such an incident, the College of Liberal Arts needs to be able to document the incident and what assistance was provided. If you encounter an incident, please submit an incident report to the Dean's Office. The Incident Report Template should help you provide all the necessary information.

Updated Map and Classroom Capacity and Equipment Chart

A new map of the rooms in the Liberal Arts building is available here. A chart showing what equipment is available in those rooms and the occupancy limit of each room is available here.

Copy Center Guidelines

The LA Copy Center has provided guidelines to assist you in your copying, scanning and printing needs. Please be sure to review them. You can find them in the Policies and Guidelines section of the Forms and Documents page.

Revised Department Room Assignments

The listing of rooms available for departments in the College of Liberal Arts has been modified. Check out the new room assignments here.

Faculty Exchange Policy

The College of Liberal Arts has exchange opportunities with colleges and universities all over the world. This program has not only allowed visiting scholars to share their knowledge with our students but has also enabled UCO faculty to experience educational programs and interact with students across the globe.

Review the new Faculty Exchange Policy and see the listing of exchange opportunities available to CLA faculty.

Review the latest copyright policy.


College of Liberal Arts Initiatives - What You Need To Know

The College of Liberal Arts continues to set the standard for dedication, innovation and scholarship. We prepare students to succeed in a diverse and ever‐changing world. We also face unique challenges.

The College of Liberal Arts Initiatives document offers details on what we are doing and what the future holds.


Schedule Build Information Updated

Administrative assistants may be pleased to discover that the Schedule Build information pages have been updated and include up-to-date listings of technology resources available in each classroom.

Check out the new pages.


Proposed Mission Vision Statement Released

The Liberal Arts Alignment Task Force has produced a draft report outlining Liberal Arts' academic mission, vision, and goals.

You may read the report and the statements here.


New Study Tour Oversight Council Policy

In order to facilitate the oversight of, guidance to and advocacy for study tours and similar field experiences that are led by Liberal Arts College faculty, the College establishes a Liberal Arts Study Tour Oversight Council (LA STOC). The voting members shall be faculty of the College experienced in leading study tours and a representative from the Dean's Office.

Review the new policy.



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