UCO Travel

*If you have NOT had the new TEM Module training, please access the Learning Center for training. You can find the training by searching "Travel and Expense" and choosing the Instructor Led Training labeled "UCO Travel and Expense Management".*


The Travel and Expense Management (TEM) module is used to manage all travel and travel-related expenses. Users can manage travel funds, create travel authorizations, create reimbursements, generate expense reports, and submit approvals. Follow these instructions to complete travel payment tasks. If you have additional questions concerning travel, contact the Travel office at 405-974-2493.

If you are assigned with the responsibility of completing travel for those in your department, and you have NOT attended a training session for the Banner Travel and Expense Management System, please contact the Travel office, or visit the Learning Center.

If you are trying to access the TEM Module from outside the UCO campus, please click here to use VPN to access the system.

If you are unable to access the Travel and Expense Management module, please visit the UCO Help Desk.

For general travel information, please see the Travel Policies and Guidelines tab.

Refer to the Learning Center for all TEM instructor led training sessions and online modules.





Travel Update

  • The ‘Travel and Expense Module’ (TEM) is now accessible to off-campus customers.  Mac users are recommended to use Firefox while Windows users will  have better results with Internet Explorer.  Unfortunately, TEM is not yet available for mobile devices.

  • Oklahoma has very recently passed legislation that impacts travel reimbursements.  These changes are so new that the Statewide Accounting Manual does not include them.  Here are some of the highlights from House Bills 2435, 2619, and 2704:

    • Travel claims and vouchers may now cover more than 30 days.  However, one claim cannot cover more than one fiscal year.

    • Rather than using map mileage for travel between cities and vicinity miles within a locality, the traveler must track actual business miles based on a recognized GPS system. (We recognize that for some travel GPS is not currently available and that occasionally minor detours are necessary.  GPS miles should be used when available.)

    • When GPS is not available, actual miles per the odometer will suffice as long as no personal miles are included and every travel point is documented.

    • Travel claim must include a log of each location of travel and the associated miles. 

    • For agencies that have travelers that drive over the state but not to specific addresses, a description of the destination will suffice (e.g. ‘2 miles north of Ada’).

    • Attaching GPS printouts to travel claims will not be required.  Transaction Processing will be performing sample audits of mileage to compare reported miles to a GPS system for reasonableness.

    • Mileage reimbursement rate - OMES is still researching this issue and plans to make an announcement in December.  Any change in the mileage reimbursement rate will be effective Jan.1.  (We have been advised to expect a decrease in the mileage reimbursement rate.)

  • EFFECTIVE OCTOBER 1, 2016 - September 30, 2017: Current CONUS Rates for Oklahoma per day

    • Standard
      • Lodging is $91
      • Per Diem is $51
    • Enid
      • Lodging is $103
      • Per Diem is $59
    • Oklahoma City
      • Lodging is $97
      • Per Diem is $59
  • EFFECTIVE SEPTEMBER 15, 2016 - New dates for upcoming "Travel and Expense Management" training:

    • October 18: 10am -12pm in ADM 101A

    • November 9: 12:30pm - 2:30pm in ADM 101A

  • EFFECTIVE JUNE 29, 2016 - Revised "Travel and Expense Module Training Manual" available 

  • EFFECTIVE JUNE 7, 2016 - Revised "Helpful Tips for Out-of-State Travel Requests" &  "Helpful Tips for Travel Reimbursement" available under Preparing for Travel

  • EFFECTIVE FEBRUARY 18, 2016 - Revised OSF 19 Form available.

  • EFFECTIVE JANUARY 1, 2016 - Current Mileage Reimbursement Rate at $0.54

The Internal Revenue Service has announced a decrease in the mileage reimbursement rate, effective January 1, 2016, to $0.54 per mile.  This is a decrease from the 2015 rate of $0.575.  The new rate is for travel incurred on or after January 1, 2016, not your 2015 travel reimbursement claim vouchers submitted after January 1. 

  • Vehicle Tag Number Required

If any mileage is claimed on Out of State or In State travel, the tag number must be noted on the reimbursement form. This also includes state vehicles. YOUR REIMBURSEMENT WILL NOT BE PROCESSED WITHOUT THIS INFORMATION.

  • Travel Emergencies:

    • Call 911 for all life threatening emergencies
    • For problems with hotel and/or flight reservations during normal business hours, contact the Travel Department at (405)974-2493 or (405)974-2397
    • Contact your immediate supervisor, department director, or financial manager regarding how to handle travel delays or extensions
    • Travelers are reminded to confirm hotel and flight information at least 48 hours prior to departure


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