UCO Travel Policies & Guidelines

Travel References of Authority

• OSF Procedures Manual Chapter 300, Sec. 330 pages 50-97
• State Policy on Travel Reimbursement for Vehicle Rental (Sec. 330, Pages 76 - 77(h) 1, 2, 3 & 4)
• Vehicles Leased or Rented Out of State
• Lodging Limited to Authorized Rates 
• Travel Policy for Accountability and the Use of Budget for University Business Travel ADM-PUR-7
    REVISED/IN ADDITION TO ADM-PUR-7 Revision 9 Travel Policy for Accountability and the Use of Budget for University Business Travel Effective 2/5/13
• Vehicle Rental - Direct Paid by UCO - See Current UCO Contracts - Car and Van Rentals
• Fuelman / Pikepass Policy ADM-PUR-1
• Travel Period for 24-Hour Rule

 International Travel Policies & Information

• UCO Risk Management International Travel Requirements
• Employee International Travel Information - See Environmental Health & Safety for Required Document
  (Fill out this document and email to Risk Management)
• International Travel Executive Assistance Card
• International Travel Policy Information - Emergency Medical and Travel Assistance Services
• Passport Stickers (required)
• International Study Tours  - Ref to Academic Affairs-Study Tours Policy 2.5 
• Currency Conversion
• Embassies & Consulates

• Foreign Per Diem Rates

 Travel Forms

• PDF - Out-of-State Travel Request Form- Revised March 2012
• PDF - State of Oklahoma Travel Reimbursement Voucher OSF Form 19 (formerly known as "3 in 1 Travel Reimbursement Worksheet")
• PDF - Per Diem Instruction Sheet - (Use this form with the Travel Reimbursement Worksheet)
•          Local Travel Auto Expense Form
• PDF - Record of Lost Receipts Form
• PDF - Student Meal Money Sheet
  
  Travel Card & Cash Advance Available for Student Group Travel
• PDF - Travel Card/Cash Advance Policy and Instruction Sheet
• PDF - Travel Card & Cash Advance Request Form (formerly Group Travel Form)
• PDF - Refunds for University Staff Enrolled as Students Public Statement

Helpful Tools

• DCS Trip Calculator
• Government Per Diem and Lodging
• Travel Agencies for Our Area - Updated December 2011
• Oklahoma State Mileage Chart
• Weather Information
• Travel Checklist
• Welcome Back Letter Example offered to Travelers

Online Map Systems

• Google Maps
• Bing Maps & Directions
• Mapquest
• Rand McNally Maps