Documents and Forms

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Miscellaneous Forms and Documents

Payment Services Forms and Documents

Purchasing Forms and Documents

Training Forms and Documents

Travel Forms and Documents

Past Deadlines

• FY 2012 Year end Deadlines

Payment Services Forms and Documents

•  Payment Specialist Task Assignment  
•  Check Request Form  
•  Oklahoma Office of State Finance Chapter 300
•  On Campus Request and Payment Authorization Form
•  OSF-3 Form
•  Student Agency Organization Check Request Form

Purchasing Forms and Documents

• Buyer Department and Contract Assignment
• Advantage Staffing Documentation
  • 8850 Form
  • Application
  • Benefits Cards
  • Epaystub document
  • I-9 Form
  • I-9 Instruction Form
  • New Hire Documentation
  • Pre-Application Questionnaire
  • Temporary Employment Positions with UCO
  • Timesheet
  • W-4 Form
  • Oklahoma Tax Purpose Only Form
• Accounting Codes
• Affidavit of Exempt Status Under Worker Compensation
• AV Checklist
• Bid Protest Process
• Campus Standards
• Commodity and Accounting Codes - refer to Admin Portal for this information 2-28-2012
• Creating Requisitions - Training
• Current UCO Contracts, Contracts for Convenience and Recommended Vendors
• Enterprise Rent A Car
•   UCO Accident Information Form per UCO Risk Management for vehicle rental by any UCO employee for work related purpose.
• Enterprise Rent A Truck
• Furniture Policy ADM-PUR-8
• GCA
  • GCA Building Performance Specifications
  • GCA Custodial Performance Specifications
  • GCA Floor Schedule 
• Great Plains Coca-Cola Price List
• Independent Contractor Forms
  • Entertainment Performance Contract  The Entertainment Contract is utilized for larger band/bigger entertainment venues wherein risk factors are greater and dollar amounts to hire such performers are substantially more
  • Services Agreement  The Service Agreement can be utilized for any service of any kind less than $10,000.00, e.g. students playing musical instruments for graduation
  • Contract for Guest Speaker  The Contract for Guest Speaker is for an individual speaking at any UCO venue
  • PowerPoint Training - Independent Contractors (under revisement 4/24/13 - revised PowerPoint will be back soon)
• Letter of Justification Information
• MERF - Meal Expense Request Form
• Oklahoma Statute Title 18
• Oklahoma Statute Title 61
• Oklahoma Statute Title 74
• Registration Advance PrePayment Authorization Form
• Request For Quote (RFQ) Form
• Regional University System of Oklahoma (RUSO) Policy Manual
• Scope of Work Form for Current UCO Employee
• Sole Source Form
• Standley Systems Savin Campus Wide Printer Contract Information
  • Savin 917 Specifications
  • Savin C9020 Specifications
  • Savin CLP131 Specifications
  • Savin MLPN2 Specifications
  • Savin 3410 Specifications
  • Savin Price List
  • Standley Example Requisition for a Renewal Lease
  • Standley Example Requisition for a New Lease
• State of OK Fleet Management - Request for Daily Rental DCS Form FM-015D1
• UCO Standard Terms and Conditions
• UCO Tax Exempt Information
• Vendor Application
• Vendor Performance Quality Report
• W-9 Blank Form
• W-8 Blank Form
• W-8 Instructions
• UCO W-9 Form
• Verbal Quote Form

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Training Documents and Forms

• Introduction to Banner Requisitions - User Guide
• UCO Travel Card Training PowerPoint Presentation

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Travel Documents and Forms

• Fuel Card Procedures ADM-PUR-1
• In-State Travel Checklist
• Local Auto Expense Travel Form
• Oklahoma Office of State Finance Procedure Manual Chapter 300
• Out-of-State Travel Request Form
• Per Diem Instruction Sheet
• Record of Lost Receipts Form
• Refunds for University Staff Enrolled as Students Public Statement
• State of Oklahoma Travel Reimbursement Voucher OSF Form 19
• Student Meal Money Form
• Travel Agencies
• Travel Card Cash Advance Form
• Travel Card Cash Advance Policy
• Travel Card Expense Reporting and Auditing Procedure
• Travel Policy ADM-PUR-7 Accountability and the use of budget for University business travel  
             REVISED/IN ADDITON TO to ADM-PUR-7 Rev. 9 Accountability and the Use of Budget for University Business Travel Effective 2/5/13
• UCO Risk Management
• Vehicles Leased or Rented Out-of-State
• Welcome Back Letter Example for Travelers

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