- Purchasing, Payment Services & Travel
- Current Solicitations
- Current UCO Contracts
- Documents & Forms
- Information for Vendors
Did you know if you have any concerns, problems or issues with vendors offering goods and services to the University, you can report these issues to firstname.lastname@example.org, to handle and resolve? Utilize the Vendor Performance Quality Report to communicate effectively and allow the vendor opportunity to resolve the issue.
- Adobe Software Purchases
- Apple (AppleCare required)
- Audio-Visual Rental
- Campus Standard Brands
- Car & Van Rental
- Charter Bus Contracts
- Compass Foods/Chartwell's - Food services
- Copy Paper
- Current UCO Contracts & Awards
- Dell Computers
- Golf Cart Contract List (Justice Golf Cart/Utility Vehicle)
- Great Plains Coca-Cola
- Labor Ready
- Office Supplies
- OU Contract
- Pest Control Services - Schendel Pest Services
- Preferred Movers for Employee Relocation Policy
- Software Acquisitions - Approval needed
- Standard for Campus Audio-Video per the Office of Information Technology
- Standley Systems
- SMA Licensing Program - Advertaising, t-shirts, and promotional items; Logo Use mandatory compliance
- T-Shirts & Sweatshirts, Screenprinting - Integrity Promo
- The Meadows Document Destruction
- Video Security Surveillance Contract
- WFF Custodial Services
Additional information about contract awards can be found on the Information for Vendors webpage under UCO Contracts and Recent Awards
Mandatory Campus-Wide Contracts
MILLENNIUM PERSONNEL Contract RFP 2014P111 shall replace Advantage Staffing contract effective 7/1/2014 with the term of the contract being 7/1/2014 - 6/30/2015 w/ four possible 1-year renewal options through 6/30/2019
Millennium Personnel will be able to both source and/or payroll individuals who fall into the "temporary staffing agency employee" category (see atypical employee definitions and procedures for additional information). The Administrative Fee mark-up percentage for use of this contract has been negotiated at 29% with a 2% 10, N45 cash discount term. Millennium Personnel offices in the metro area and the close proximity will better serve UCO in the registration of personnel. Per the Millennium Personnel link, a section has been provided specifically for UCO.
As a result of the new contract, current temporary employees working at UCO under the Advantage Staffing contract must re-sign under the Millennium Personnel contract. This may be done by seeking the Millennium Personnel website link for UCO. For questions regarding this process, please find the following contact information:
David Herd, UCO Manager of Talent Acquisition email@example.com 405-974-3650 Campus Box 175
Millennium Personnel primary contact: Regina Duvall firstname.lastname@example.org 405-721-5252 Fax: 405-721-5259
Millennium Personnel secondary contact: Cassie Miller email@example.com
Millennium Personnel sales contact: Gina White firstname.lastname@example.org (cell phone 405-826-8188)
Millennium Personnel Office Information:
Address: 13924 Quail Pointe Drive, Oklahoma City, OK 73134
All UCO Purchase Orders must reference the Millennium contract number and term if they exceed $2499.00.
The UCO contract with Labor Ready provides temporary day laborers for event set up, outdoor work and manual labor tasks. This contract remains effective until June 2015.
The University of Central Oklahoma's Office of Information Technology has entered into an agreement with Apple to become an Apple Authorized Campus Store. To assist the University in meeting its contractual requirements with Apple, a new procedure for UCO purchases of all Apple products and services has been created.
1. Central Tech Store will serve as the vendor for all University of Central Oklahoma purchases of Apple products and/or services. No UCO purchases will be made through other Apple resellers, Apple.com or Apple Education.
2. All University purchases will be made with a UCO purchase order with the vendor noted as Central Tech Store. PCards may be used for Apple purchases with the standard PCard Restrictions applicable.
3. Process for UCO purchases of Apple products and services - Effective July 1, 2010.
4. See the Central Tech Store for information to help generate a quote. Attach the quote to the requisition made out to the Central Tech Store and send the paperwork to the Purchasing Department.
5. AppleCare is required for all University-ownded iPads.
UCO Risk Management Accident Information Form for UCO Employees renting vehicles for work related purposes.
Going forward you will use Contract ID XZ51K16 and billing number 16985809 for all rentals at Enterprise and National Car Rental.
EFFECTIVE April 28, 2015: Enterprise located at 13 West 15th street has moved and all UCO vehicle rentals will be picked up at 3700 S. Broadway, Edmond.
Utilize the ENTER clause on requisitions for Enterprise rentals.
When renting vehicles from Enterprise, the policy for re-fueling the rental vehicles is to replace what you use. If the gas tank is only half full when the vehicle is rented, it only needs to be returned with the tank half full. It the tank is full when rented, it must be returned as such upon returning the vehicle. Always note the gas level and document it on the rental paperwork before you leave Enterprise. Equipment installed on vehicles will not be changed in any way. Travel hitches or devices for carrying baggage or equipment on the top of rental vehicles are not authorized under this contract. EFFECTIVE 4/30/2014 FROM ENTERPRISE CAR RENTALS: Change in rental protocol. Going forward from 4/30/14, Enterprise's standard procedure shall be to charge the University for rental from the time the vehicle is rented until the time the vehicle is returned during business hours. If vehicles are returned in the evening, after Enterprise business hours, UCO will be charged for the next day rental when the rental car can be properly checked in to Enterprise during business hours, with keys in their hands and inventory of the vehicle taken and noted back in their possession.
Enterprise Area Manager: Ashley Lightle - Ashley.C.Lightle@ehi.com Cell: 405-837-7354
Branch Manager: Jarod Armstrong - Jarod.W.Armstrong@ERAC.com
Assistant Manager: Shanna Dixon - Shanna.L.Dixon@ERAC.com
Assistant Manager: Brian Armstrong - Brian.L.Armstrong@ERAC.com
Branch Phone Number: 405-844-6700
The attached list of Campus Standard Brands reflects brands and vendors which have been standardized on the UCO Campus.
The attached list has been published by The Office of Information Technology for Audio Video (AV) Standards
The campus-wide contract with Compass Foods/Chartwells for food service on the UCO Campus is effective July 1, 2008 through June 30, 2018. This contract includes all catering services for the University. Faculty/Staff sponsored events held in the Nigh University Center give this contract exclusivity for catering services.
Faculty/Staff sponsored events held anywhere on campus, including the Nigh University Center, with catering expenditures exceeding $200.00 give this contract exclusivity for catering services.
Student Organization sponsored events held anywhere on campus, including the Nigh University Center, have the right to seek outside vendor quotes for food and beverage snack expenditures of less than $200. Compass Group/Chartwells offers the student organizations a 'No Frills Catering Guide' which is a student priced catering menu designed to provide food services for special student events at a minimal cost for student organizations.
Student organization sponsored events held anywhere on campus, including the Nigh University Center, with catering expenditures exceeding $200, give this contract exclusivity for catering services.
External customer events held in the Nigh University Center or anywhere on campus give this contract exclusivity for catering services.
Catering guides and menus can be located at http://www.eventservices.uco.edu/. The food service contract terms and conditions are applicable to food/beverage/catering ProCard purchases. Special quotes or requests can be made by contacting Bruce Barringer at 974-4638 or email@example.com
To generate quotes for Dell hardware, you will need to have access to the Dell Premier store (premier.dell.com). If you do not already have access to our Dell Premier store, contact Olivia Miller via email (firstname.lastname@example.org) and request UCO 'shopper' access. All quotes for Dell equipment should be created via UCO's Dell Premier site or Rob Taute; please discontinue use of any alternate means of generating quotes for Dell hardware, as the pricing within UCO's Dell Premier site should be lower than any publicly available pricing at current time. If you need help, please contact the Office of Information Technology for assistance.
Building Performance Specifications
Custodial Performance Specifications for WFF
Calendar Year 2014 - Building Captain Meeting Notes
April 22, 2014 Meeting Notes
GP Coca-Cola Rep: Jason Summers email@example.com Ph: 405-280-2344 Fax: 405-951-6100
1. If a machine is not working properly, seek out the asset number on the machine (5-digit number on the GPCC sticker on the machine), call 1-800-280-2000 and report the machine describing the problem - the more information offered about the lack of service, the better the service technician can pinpoint the problem. If a problem has already been reported and the machine is not fixed through the 1-800 number and it appears the machine is not being worked on, contact Kassie Sweeney at 974-2737. Provide the same 5-digit machine number to Kassie along with the details regarding the problem and the dates of previously reported incidents.
2. To order product (via ProCard or PO), a contact name, phone number, fax number and email address is needed by GPCC. If the department doesn't have an account, Jason Summers will need to be contacted to meet with the department to set up an account.
Labor Ready is a campus-wide contract available for temporary day laborers for event set up, outside work and manual labor tasks. Contact your buyer with questions.
UCO has teamed with Strategic Marking Affiliates (SMA) to establish a licensing program for UCO approved logo use on products such as advertisements (materials print-wise produced from the office of University Relations or other areas on campus are not subject to approval through SMA updated 9/10/13), t-shirts and promotional/swag products. Before processing any acquisition for items with UCO logos, please consult the SMA Licensed Vendor Listing to assure the Vendor has been appropriately licensed. If the Vendor intended for use is not listed, please email the Vendor information to include a contact name, email and phone, to firstname.lastname@example.org.
The preferred vendor for all office supplies is Staples, effective January 1, 2013. Orders can only be placed by UCO Campus Customers on the following website to insure appropriately discounted office supplies and tax-free purchases:
The campus-wide contract includes a core item list which has been priced at the greatest discount to the University. The core items are flagged on the Staples Advantage website which indicates the very best value and cost for UCO. Minimum order volume is $35.00 with desktop delivery.
Staples Advantage has furniture on the OU Furniture Contract R-10122-10. Email the account manager for any needed quote.
Staples Advantage has offered copy paper costs at a more competitive cost than the Clampitt SW contract:
Product #135848 PRICE INCREASE EFFECTIVE 3/17/14 $33.49
Product #833860 represents ten (10) cartons PRICE INCREASE EFFECTIVE 3/17/14 $314.50
Product #134848PAL represents forty (40) cartons PRICE INCREASE EFFECTIVE 3/17/14 $1,220.00
If ordering single cartons up to a quantity of nine (9) cartons, use product code #135848. Each carton cost from 1 – 9 is $33.49 each.
If ordering a quantity of ten (10) cartons, in using product code #833860, there is a discounted cost offered. Total cost for the ten cartons is $314.50 which offers UCO a single carton cost of $31.45 and a $2.04 per carton discounted cost.
If ordering a quantity of forty (40) cartons, in using product code #134848PAL, there is an additional discounted cost offered. Total cost for the forty cartons is $1,220.00 which offers UCO a single carton cost of $30.50 and a $2.99 per carton discounted cost.
Staples Account Manager: Lee Foreman Cell: 405-317-8854 Office: 405-943-6310 email@example.com
Quotes can be sought from Lee Foreman or David Patry at firstname.lastname@example.org
At this time, UCO utilizes the vendor listing of preferred movers from the OSU contract OS052580GLK.
November 1, 2010, pest control service was awarded to Schendel Pest Services. Any concerns regarding pest control on campus should be handled through a Physical Plant work order.
All software acquisitions and purchases must be approved by Information Technology prior to the requisition being sent to the Purchasing Department. Approval should be sought through the I/T Support Help Desk, and the written approval should be attached to the requisition along with all other required documentation to support the acquisition, as per law and policy requirements. Further, Dr. Cynthia Rolfe has delegated authority to approve and execute original software contracts and subsequent renewals up to and including $10,000, on behalf of the University. Departments shall be responsible for seeking Dr. Rolfe's approval and signature on the contract before sending any requisition or other paperwork to the Purchasing Department for the processing of the purchase order.
The campus-wide contract with Standley Systems for multifunction printers is effective from September 2009 through September 2019. The contract will enable the campus to have one vendor for all printers, copiers, fax machines and MFP's with the 5 year lease cost per equipment piece including the lease of the equipment, maintenance and toner. With toner for Savin equipment included in the monthly lease cost, stocked toner bins have now been put on campus in designated areas. If you need toner, call the service phone number located on the Savin equipment and offer your name, phone number, building and room number and the 5 digit ID number on your piece of equipment which is located in the upper right hand corner of all Savin equipment on a silver plaque. Toner will be hand delivered to your department within 24 hours of the phone call. Requesting two toners will allow departments to have a spare on hand, and replacements should be ordered when the spare has to be utilized.
Savin Printer Specifications:
The following documents are examples to help campus customers create requisitions to renew yearly Savin equipment leases and create new Savin equipment leases. To print the example documents with the red mark up boxes which assist in creating the requisition, the campus customer should select the printer block or select File/Print. When the gray print box appears, before selecting OK, go to the section of the gray print box noted as "COMMENTS AND FORMS" and in the drop down box, select "Document and Mark Ups". This selection will allow the helpful red mark up directives to print on your hard copy.
Savin Training Documents:
Standley Rep: Cindy Wooldridge email@example.com Ph: 405-615-3093
Effective 4/1/2014, UCO has awarded a campus standard video security surveillance contract to Tyco SimplexGrinnell. Any department on campus seeking information about video security surveillance should contact Anthony Fazio at ext. 2620 or email firstname.lastname@example.org
**Campus Customers: Please note there are some contracts which require a quote to show good will towards a competitively bid contract or a Vendor partner on campus. Quotes should always be sought from the Central Print Shop (RK Black) and from Integrity Promotions (T-Shirts ONLY). Requisitions without these quotes shall be returned to the department for the necessary quotes from these two vendors. Thank you. **
Effective 3/19/2013, UCO has awarded an Audio Video Rental Contract for campus use to Cory's Audio Visual. This is a multi-year contract with four optional 1-year renewals through 3/18/2018. When quoting with Cory's Audio Visual with this competitively bid contract, campus customers only need to ask Cory's to quote per RFP 2013P104 for rental of audio visual equipment, to include manpower. The itemized quote and requisition should reflect this contract number. This contract does include items such as chairs and stages, as well as the audio video equipment and service. No additional quotes are needed when utilizing this RFP 2013P104 contract. Please find the Cory's AV RFP 2013P104 Rental List for review. Contact information for Cory's AV is as follows:
Bart Wells email@example.com 405-682-8800
Charter Bus Contracts - Utilizing OU Contract - Reference OU-R16001-16, current through 6/30/2016 - Ask vendors to quote this contract and reference contract and term on requisitions
Village Charter Rusty Handy Ph: 405-427-8688
Red Carpet Charters Susan Stillwell Ph: 405-672-5100
Copy paper should be ordered from Staples Advantage. See Office Supplies: Staples Advantage Contract.
Best Western Edmond Inn Suites (Vendor Code BESEDM)
2700 East Second Street, Edmond, OK 73034 Ph: 405-216-0300 Fax: 405-359-9287
Fairfield Inn & Suites (Vendor Code EDMFAR)
301 Meline Drive, Edmond, OK 73034 Ph: 405-341-4818 Fax: 405-341-4819
Oklahoma City Marriott (Vendor Code OKCMAR)
3233 NW Expressway, Oklahoma City, OK 73112 Ph: 405-879-7016 Fax: 405-840-5338
Sleep Inn Suites (Vendor Code SLEINN)
3608 S. Broadway, Edmond, OK 73013 Ph: 405-844-3000
Stafford Inn (Vendor Code STAHOT)
1809 East Second Street, Edmond, OK 73034 Ph: 405-340-8197 Fax: 405-285-2034
Document destruction services are available locally from The Meadows Center for Opportunity, which is a State Use Vendor. The Meadows is a non-profit sheltered workshop which provides persons with developmental disabilities the opportunity to work, socialize and focus on a positive future. ProCards are an accepted form of payment. For any other information, please visit their website at: http://www.meadowsoklahoma.com/.
Rep: Jeff Buchanan firstname.lastname@example.org Ph: 405-488-4348
RFP 2013P127 for price comparison and cost comparison. Campus Customers must seek quote for comparison pricing on t-shirt orders. Requisitions not having a quote from this contract will be returned to campus customers.