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Payroll Services

The goal of Payroll Services is to provide training, guidance and helpful services to all departments on the UCO campus. Our endeavor is to enable timekeepers across campus to produce accurate documentation for payroll processing.

Payroll Services is located in the Lillard Administration Building, Room 208.

If you have any payroll related questions email us at payroll@uco.edu or phone us at (405) 974-3353.

Looking to hire a temp and need to know how to pay them?

Payroll Calendars:

If a bi-weekly and/or student employee fails to submit an electronic timesheet by the 12:00 p.m. Monday deadline, they must submit a paper timesheet before 5:00 p.m. the next day in order to get paid for that payroll.  All timesheets submitted after this time will be paid in the next payroll. http://www.uco.edu/administration/human-resources/files-hr/BiweeklyTimesheet.xls

No handwritten timesheets will be accepted. Follow the link below to access the bi-weekly/student paper timesheet.

Note: Fill out all of the information in the yellow boxes. Then, according to the payroll calendar enter the “Payroll begin” date. This will auto-populate the Payroll Ending date and replace the dates listed in the timesheet (e.g. Saturday, January 00, 1900) with the appropriate dates. Fill out your time, then print it, sign it, and submit it to your supervisor.  

W-4 Changes:

The effective date for a new W-4 change will be the beginning of the next pay cycle for the employee.  This is in compliance with IRS regulations.  Refunds will not be given for employees who did not submit a W-4 in time for payroll processing.

Student Salary Bands:

  • Clerical:  $7.25 - $8.40
  • Technical:  $7.25 - $9.60
  • Tutors:  $7.25 - $10.10 
  • *Research Assistant, undergraduate (RA):  $9.75
  • *Research Assistant, graduate (RA):  $11.375
  • *Teaching Assistant (TA):  $11.375 

*Any exceptions and the justification thereof must be approved and documented by the Office of Research & Grants (OR&G).

Student Employment/Payroll Dates:

  • Fall: PAYROLL 18-26
    • August 10, 2014 – December 13, 2014
  • Spring: PAYROLL 1-11
    • December 14, 2014 – May 16, 2015
  • Summer: PAYROLL 12-17
    • May 17, 2015 – August 8, 2015

Holidays:

The University of Central Oklahoma observes certain holidays to be announced by the President of the University of Central Oklahoma.  Typical holidays are New Year's Eve, New Year's Day, Martin Luther King Jr. Day, Memorial Day, 4th of July, Labor Day, Thanksgiving and the day after, Christmas Eve, and Christmas Day. Employees scheduled to work on a University-approved holiday will be granted an equal amount of time off with pay on a date mutually agreed to by the employee and department director, if they were in a paid status on both the day before and the day after the holiday.

To be eligible for University-approved holiday pay, an employee must be a regular full-time (75% or more) employee and, if regularly scheduled to work on a holiday, the employee must be in paid status on both the day before and the day after the holiday. 

If a designated holiday falls within a vacation period it shall not be charged against vacation time.

An employee who is on paid sick leave when a University-approved holiday occurs will receive holiday pay instead of sick leave pay. 

Any regular full-time employee required to work on a holiday will be entitled to a substitute holiday off as scheduled by the supervisor.  If an employee is scheduled to work on a University-approved holiday and becomes ill, the employee will receive sick pay for that day and receive his or her substitute holiday as previously scheduled by the supervisor.