Frequently Asked Questions:

(Click on one of the item listed to jump directly to a topic)

When do I get paid?

Upon completion of the employment packet which includes a personal data sheet, I-9 information, and entry of pay information into the Banner System payment of services will be included on the next available payroll.

When do I get paid?

If a bi-weekly and/or student employee fails to submit an electronic timesheet by the 12:00 p.m. Monday deadline, they must submit a paper timesheet before 5:00 p.m. the next day in order to get paid for that payroll.  All timesheets submitted after this time will be paid in the next payroll. http://www.uco.edu/administration/human-resources/files-hr/BiweeklyTimesheet.xls 

No handwritten timesheets will be accepted. Follow the link below to access the bi-weekly/student paper timesheet.

Note: Fill out all of the information in the yellow boxes. Then, according to the payroll calendar enter the “Payroll begin” date. This will auto-populate the Payroll Ending date and replace the dates listed in the timesheet (e.g. Saturday, January 00, 1900) with the appropriate dates. Fill out your time, then print it, sign it, and submit it to your supervisor.

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How do I complete an online timecard in UCONNECT?

  • Login to UCONNECT
  • Click on School Services tab
  • Click on Broncho Central Services link
  • Click on Employee
  • Click on Timesheet
  • Select Access my Timesheet
  • Select the current pay period
  • Enter hours worked

After your two week time period has been entered, please submit your timecard.  You will be asked for your PIN.  Your PIN is the same as your UCONNECT password.

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Where do I pick up my check?

All employees are required to submit direct deposit information. If the provided direct deposit information has to be terminated due to unforeseen circumstances all payroll disbursements are made by the Bursar located in the basement of the Nigh University Center. Appropriate identification is required for all transactions.

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When and where do I receive my earnings statement (check stub)?

Earnings statements are created during the payroll process and available for your convenience by logging into UCONNECT.  Your earning statement can be printed from any computer that has web access.

  • Login to UCONNECT
  • Click on School Services tab
  • Click on Broncho Central Services link
  • Click on Employee
  • Click Pay Information
  • Click Pay Stub
  • Select the pay year needed
  • Click Display

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How do I know what to claim on my W-4 form?

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What are FICA taxes and why do some employees not pay this type of tax?

FICA is a kind of payroll tax deducted from your pay check. The Federal Insurance Contributions Act (FICA) provides for a federal system of old-age, survivors, disability and hospital insurance. The old-age, survivors, and disability insurance part is financed by the social security tax. The hospital insurance part is financed by the medicare tax. Each of these taxes is reported separately. The two components are: FICA tax which is 6.2% of all applicable wages and Old age disability Insurance which is 1.45% of all applicable wages. Exceptions to this deduction include students working for a university whose main goal in to obtain an education.

  • CLICK HERE for more information visit the IRS website


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As a full-time student, can I file exempt from Federal taxes?

Full-time student status does not exempt you from Federal or State taxes.  

  • CLICK HERE for more information visit the IRS website


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Why is the amount listed on my W-2 different than my UCONNECT statement?

The amount listed on my W2 is not the same as year-to-date earning on my statement in UCONNECT as of December. The year-to-date earnings on your check stub are the actual amounts that you earned during the calendar year.  Not all of your earnings are federal taxable; some of your deductions such as annuities and medical insurance are made before taxes.  This reduces your taxable income.  The amount on your W2 is the federal taxable earnings.


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Why are my Federal and State taxable wages different from Social Security wages?

Certain pre-tax deductions such as Section 125 plans including medical, dental, vision, flex medical, and dependent care reduce Federal, State, and Social Security wages.  Other pre-tax deductions includes retirement, and annuities reduce only Federal and State taxable wages.


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Can you fax a copy of my W-2 to a 3rd Party?

No, due to the confidential information involved.


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Can my spouse pick up a copy of my W-2 for me?

No, due to the confidential information involved.


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How fast can I get a replacement W-2?

There is a 5-day processing period once you submit the request.


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When will the W-2's be mailed out?

W-2's are mailed out no later than January 31 of the following year.


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Whom do I notify about an address change?

You can email your address change to payroll at payroll@uco.edu.  Also, an address change form is available on the UCONNECT website.


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Why do I need a W-2?

W-2s reflect Federal taxable wages earned during the calendar year.  It informs employees of their total wages and tax deductions so they may complete their personal income tax return.  It provides the information necessary for employees to accurately determine the amount owed to the Internal Revenue Service (IRS).  It provides the Social Security Administrative (SSA) with the necessary information so that employees' earnings and benefit accounts are properly credited.  The SSA shares employees' earnings and tax information with the IRS.


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What wages are on my W-2?

Wages that were paid from January to December of the previous year.


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When can I pick up my W-2?

W-2s will not be available for pick up, but will be mailed out no later than January 31.

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Do I contact Payroll regarding my Form 1098T (tuition statement)?

No.  The Form 1098T is not a document produced by Payroll.  It is accessible on UCONNECT.  Questions should be directed to the Bursar.

To access your Form 1098T:

  • Login to UCONNECT
  • Click on School Services tab
  • Click on Broncho Central Services link
  • Click on Student Account link
  • Click on Tax Notification link
  • Select the Year needed

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Do I contact Payroll regarding my Form 1099?

No.  The Form 1099 is not a document produced by Payroll.  Please contact the UCO Accounting Department at (405) 974-2489.

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What is a 1042-S?

This tax document is provided to employees who have a qualifying treaty with the U.S.

"The United States has income tax treaties with a number of foreign countries. Under these treaties, residents (not necessarily citizens) of foreign countries are taxed at a reduced rate, or are exempt from U.S. income taxes on certain items of income they receive from sources within the United States. These reduced rates and exemptions vary among countries and specific items of income.”

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What happens when I forget to submit my online timecard?

You will need to complete an Excel Bi-weekly Timecard.  (Employee will not receive pay in the current pay period.)

If a bi-weekly and/or student employee fails to submit an electronic timesheet by the 12:00 p.m. Monday deadline, they must submit a paper timesheet before 5:00 p.m. the next day in order to get paid for that payroll.  All timesheets submitted after this time will be paid in the next payroll. http://www.uco.edu/administration/human-resources/files-hr/BiweeklyTimesheet.xls

No handwritten timesheets will be accepted. Follow the link below to access the bi-weekly/student paper timesheet.

Note: Fill out all of the information in the yellow boxes. Then, according to the payroll calendar enter the “Payroll begin” date. payroll calendar This will auto-populate the Payroll Ending date and replace the dates listed in the timesheet (e.g. Saturday, January 00, 1900) with the appropriate dates. Fill out your time, then print it, sign it, and submit it to your supervisor.

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