Administration Documents and Forms

Administration Documents & Forms:

Some documents may require some of the following software to be viewed.

• DOC = Word Document, Requires Microsoft Word

• FLA = Flash, Requires Flash Player Plugin to be installed.

• PDF = PDF Document, Requires Adobe Reader Plugin to be installed.

• PPT = PowerPoint Document, Requires Microsoft PowerPoint

• XLS = Excel Document, Requires Microsoft Excel

Accounting 

• PDF - Automatic Deposit Transmittal

• PDF - Banner Extract - Computer Set Up

• PDF - Check Cancellation Form

• PDF - Check Request Form

• DOCX - Financial Security Instructions Update 02/2009

• PDF - Meal Expense / Reimbursement Request For Approval

• PDF - OTC Sales Tax Exemption Notice

• PDF - UCO Tax Exempt Notice

• PDF - W-9 Form

Financial Reports:

• PDF - FY 2009 Audit Report

Gifts & Donations:

• PDF - Gift Agreement Form

• PDF - Gift Agreement Tips & Considerations

Presentations:

• PPTX - Funding Source Coding presentation

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Architecture & Engineering 

• PDF - Capital Project Request 11

• DOC - Professional Services Form Contract Agreement

• DOCX - Space Use Request Form

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Budget 

Budget Process Forms:

• PPT - FY09 Budget Development Form Instructions

• XLS - New Organization Budget Recommendation Form

• XLS - New Organization Position Control Form

Operations:

• DOC - Request for Work Study Funds (2012)

• PDF - Request to Transfer Funds Form

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Environmental Health & Safety 

Fire Safety:

• PDF - Space Heater Guidelines

Risk Management:

• PDF - Executive Assistant Services Brochure

• PDF - Executive Assistant Travel Card

• PDF - Employee International Travel Information

• PDF - UCO International Travel Requirements  

Safety Training Access Information:

• DOC - Explanation on how to access on-line safety training
  (How to Access On-Line Safety Training)

Workers' Compensation:

• PDF - Incident Only
  (if no medical treatment)

• PDF - Occupational Injury or Illness Report

• PDF - Consent for Release of Protected Health Information

• PDF - Mandatory Medicare Reporting Requirement

• PDF - Leave Election Form
  (injury resulting in missed work)

• PDF - Witness Form

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Executives 

• PDF - FY 2009 Annual Report

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Inventory & Receiving 

• PDF - Gift/Physical Donations Agreement Form
  (Send this completed form to ACCOUNTING, ADM 124. Use this form to report physical gifts or donations.)

• PDF - Lost/Stolen Property Form
  (Use this form to report the theft or mysterious disappearance of UCO property and equipment.)

• PDF - Property Transfer Form
  (Use this form to request the transfer of property between UCO organizations.)

• PDF - Surplus Property Disposition Form
  (Use this form to request the disposal/removal of surplus property from your department or work area.)

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Legal Counsel 

• DOC - Hiring International Employees

• XLS - Immigration Visa Types and Requirements

Contract/Contractual Services Policy:

• PDF - Notice of Changes to Contract/Contractual Services Policy

Drug-Free Schools Policy:

• PDF - Drug Free Schools Policy

Family Medical Leave Act (FMLA):

• PDF - Certification for Serious Injury or Illness of Covered Service member -- for Military Family Leave
  (This is a government issued document. Department of Labor form W-385.)

• PDF - Certification of Health Care Provider for Employee's Serious Health Condition
  (This is a government issued document. Department of Labor form W-380E.)

• PDF - Certification of Health Care Provider for Family Member's Serious Health Condition
  (This is a government issued document. Department of Labor form W-380F.)

• PDF - Certification of Qualifying Exigency for Military Family Leave
  (This is a government issued document. Department of Labor form W-384.)

Oklahoma Ethics Commission Required Filing:

• PDF - "Who must file?" - 2005 Ethics Commission Rules

• PDF - Statement of Financial Interests for Compensated Filers (F-1R)

• PDF - Statement of No Change to Prior F-1R or F-2R (F-3R)

Open Records:

• PDF - **NEW** University Fee Schedule for Open Records
  (For more specific details, please contact the UCO Office of Legal Counsel.)

• PDF - **NEW** University Open Records Policy (08/2009)

• PDF - Fax Transmittal & Request for Public Record Form
  (Please view the Oklahoma Open Records Act before completing UCO's Request for Public Information.)

• PDF - Oklahoma Open Records Act
  (Please view the Oklahoma Open Records Act before completing UCO's Request for Public Information.)

Worker's Compensation Forms (Non-UCO Employees):

• PDF - A message from UCO's Legal Counsel

• PDF - Affidavit & Independent Contractor Fact Sheet

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Physical Plant 

• PDF - Custom Paint Color Policy

• PDF - Fuel Control Access Key

• PDF - Moving Form

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ProCard

• Application Form

• Lost or Stolen Notification Form

• Meal Expense / Reimbursement

• Missing Receipt Form

• PaymentNet Training Placemat

• Prepayment of Registrations Form (Send form to supplier for documentation before making payment.)

• Tax Exempt Permit

• Vendor Quality Performance Report

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Process Improvement 

• PDF - Lean University Registration Form

• PDF - OKC Downtown Consortium Information

• PDF - OKC Downtown Consortium Registration Form

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Purchasing, Payment Services & Travel 

Click here to view all Purchasing, Payment Services & Travel Documents and Forms.

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Safety & Transportation Services

• PDF - UCO Primary and Secondary Shelters

Miscellaneous Documents:

• PDF - Annual Security Report 2010

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Transportation & Parking 

• PDF - 2009-2010 Parking Map

• PDF - Broncholink Transit Map and Schedule

• DOC - TPS Parking Regulations: 2009-2010

• PDF - UCO Bum-a-Bike Waiver

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