Administration Documents & Forms:

Some documents may require some of the following software to be viewed.

• DOC = Word Document, Requires Microsoft Word

• FLA = Flash, Requires Flash Player Plugin to be installed.
  Click here to go to Adobe's home page to download the latest version of Adobe Flash Player, Reader, Shockwave, or Air.

• PDF = PDF Document, Requires Adobe Reader Plugin to be installed.

• PPT = PowerPoint Document, Requires Microsoft PowerPoint

• XLS = Excel Document, Requires Microsoft Excel

         

Accounting	Employment Services	Legal Counsel	Process Improvement
Architecture & Engineering	Environmental Health & Safety	Payroll Services	Purchasing & Payment Services
Budget	Executives	Physical Plant	Safety & Transportation
Employee Relations	Inventory & Receiving	ProCard	Transportation & Parking

  

  

Accounting 

• PDF - Automatic Deposit Transmittal

• PDF - Banner Extract - Computer Set Up

• PDF - Check Cancellation Form

• PDF - Check Request Form

• DOCX - Financial Security Instructions Update 02/2009

• PDF - Meal Expense / Reimbursement Request For Approval

• PDF - OTC Sales Tax Exemption Notice

• PDF - UCO Tax Exempt Notice

• PDF - W-9 Form

Financial Reports:

• PDF - FY 2009 Audit Report

Gifts & Donations:

• PDF - Gift Agreement Form

• PDF - Gift Agreement Tips & Considerations

Presentations:

• PPTX - Funding Source Coding presentation

Back to top.

---

Architecture & Engineering 

• PDF - Capital Project Request 11

• DOC - Professional Services Form Contract Agreement

• DOCX - Space Use Request Form

Back to top.

---

Budget 

Budget Process Forms:

• PPT - FY09 Budget Development Form Instructions

• XLS - New Organization Budget Recommendation Form

• XLS - New Organization Position Control Form

Operations:

• DOC - Request for Work Study Funds 07/09

• PDF - Request to Transfer Funds Form

Back to top.

---

Employee Relations 

Correction and Discipline:

• PDF - Performance Correction Notice

• DOC - Performance Correction Notice (Sample)

• DOC - Pre-Termination Checklist

Employee Newsletters:

• PDF - Broncho Beat April 2010

• PDF - Broncho Beat February 2010

• PDF - Broncho Beat January 2010

• PDF - Broncho Beat June 2010

• PDF - Broncho Beat March 2010

• PDF - Broncho Beat May 2010

• PDF - Holiday 2009 Newsletter

Exceptional Performance:

• PDF - Anual Exceptional Performance Award

• PDF - April - June (Quarterly) Exceptional Performance Award

• PDF - January - March (Quarterly) Exceptional Performance Award

• PDF - July-September (Quarterly) Exceptional Performance Award

• PDF - October-December (Quarterly) Exceptional Performance Award

General Forms:

• PDF - Departmental Request for Training Form

• PDF - Staff 3 C's Award Application Form

Individualized Performance Plans (IPP):

• PDF - IPP Online Instructions

• PDF - IPP Performance Management - Online Evaluation System

• DOC - IPP System Overview

• DOCX - Supervivsor's Guide to IPP Processing

Leadership UCO Information:

• PDF - LUCO Application Form

New Employees:

• PDF - Activities for the New Employee - First Day

• PDF - Instructions to Communicate During Employee's First Day

• PDF - Letter to Departmental Colleagues

• PDF - NET Training Dates for July 2010-June 2011

• PDF - New Employee Training Agenda

• PDF - New Employee Training Options

• PDF - Preparation of the New Employee Work Area Checklist

• PDF - Suggested Second Day Work - Related Assignments

• PDF - Tasks To Do Before the New Employee's First Day Checklist

Office of Personnel Management (OPM):

• DOC - 2009 Fall OPM Courses

• DOC - OPM Workshop Grid/Locations

Professional Development Series:

• PDF - PDS Certificate Completion Form 2009-10

Session Overview Statements:

• DOCX - Applying the State Code of Ethics to UCO

• DOCX - Basic Self Defense & Safety

• DOCX - Continuous Professional Development

• DOCX - Dealing with Difficult People

• DOCX - Fitness Equipment Orientation

• DOCX - Interviewing Dr. Jekyll; Hiring Mr. Hyde: Legal Aspects of Hiring

• DOCX - Introduction to the EAP Program

• DOCX - Lean Coaching

• DOCX - Lean Thinking @ UCO

• DOCX - Lunch n Learn: How Much Are We Really Eating

• DOCX - Progressive Disciplinary Action & Termination

• DOCX - Record Retention, Disclosure and Destruction

• DOCX - Respectful Workplace

• DOCX - Root Cause Analysis

• DOCX - Seven Secrets of Successful Customer Service

• DOCX - Solving Workplace Challenges

• DOCX - The Caregiver Journey: Recognizing Compassion Fatique

• DOCX - The Truth About Stress

• DOCX - Total Strength

• DOCX - Want to Quit? Steps Toward Becoming a NonSmoker

• DOCX - Yoga

Supervisor Scenarios: Personnel Management:

• PDF - Addressing Employee Body Odor

• PDF - Alchohol Problems at Work

• PDF - Anger and Unprofessional Behavior

• PDF - Failure to Follow Departmental Policy & Procedures

• PDF - Inappropriate Dress in the Workplace

• PDF - Leaving Work During Shift

• PDF - Maligning a Supervisor

• PDF - Performance Problems After Probation Ends

• PDF - Poor Customer Service Attitude

Back to top.

---

Employment Services 

• PDF - Adding Qualifying-Ranking Questions

• PDF - COBRA Continuation Coverage Rights

• PDF - COBRA Summary of the Continuation Coverage

• PDF - Health Reform Update

• PDF - How informed are you on retirement planning?

• PDF - IRS Notice to Employees

American Fidelity:

• PDF - Disability Income - "How Long Can You Go Without Income?"

• PDF - Long-Term Care Insurance - "Life On Your Terms?"

• PDF - Medical Debit Card - "The Smart Flex Debit Card"

• PDF - Rules of Participation in Smart Flex Debit Card

Annuities:

• PDF - 403(b) Loan Provision

• PDF - 403(b) Plan Document

• PDF - 403(b) Plan Summary

• PDF - 403b and 457 Comparison

• PDF - 403b Oklahoman Article

• PDF - 457(b) Salary Reduction Agreement 2009

• PDF - Comparison 403(b) and 457(b) Plans

• PDF - Fund Lineup Available January 1, 2009

• PDF - Lincoln 403(b) Signup Form

• PDF - Lincoln 403b Enrollment Booklet

• PDF - Lincoln Enrollment Presentation

Benefits:

• PDF - Insurance for Part Time Employees

• PDF - Summary of Employee Benefits

Employee Handbook:

• PDF - Employee Handbook

• PDF - Employee Handbook Contacts

Health Insurance:

• PDF - 2010 Retiree Rate Sheet

• PDF - 2010 UnitedHealthcare Drug Formulary (COMPREHENSIVE)

• PDF - BlueCross/BlueShield Customized Information thru Blue Access

• PDF - BlueCross/BlueShield FAQs for Health Insurance

• PDF - Enrollment/Change Form

• PDF - OKHEEI FAQs

• PDF - OKHEEI Presentation

• PDF - Rate Sheet for Medical, Dental & Vision

• PDF - Specialty Pharmacy Benefit Changes Effective Feb. 1

• PDF - Tier 1 Copay Summary

• PDF - UCO FAQs for Health Insurance

• PDF - UnitedHealthcare FAQs

• PDF - UnitedHealthcare Medicare 2010 Rates

• PDF - UnitedHealthcare Rx Contact Information

• PDF - UnitedHealthcare Senior Supplemant Contact Information

• PDF - VSP "Out of Network" Reimbursement Form

• PDF - VSP Choice Lens Options

• PDF - VSP Choice Plan

Hiring/Terminations:

• PDF - 2010 W-4

• PDF - Adjunct Employment Action Form

• PDF - Adjunct New Hire Packet 2010

• PDF - Direct Deposit Form

• PDF - Drug Free Workplace Policy

• PDF - Employee Handbook Statement

• PDF - I-9

• PDF - International: Hiring International Employees - Q&A's

• PDF - International: Immigration Visa Types and Requirements

• PDF - Loyalty Oath

• PDF - New Hire Requirements

• PDF - Oklahoma Teachers' Retirement Form for Adjuncts

• PDF - Personal Data Form

• PDF - Position Justification Form

• PDF - Request for Support/Professionalism Position Form (RSP)

• PDF - Student Employment Action Form

• PDF - Student New Hire Packet 2010

• PDF - Technology Usage Acceptance Form

• PDF - TERMINATION: Clearance Card

• PDF - TERMINATION: Student Employment Termination Form

• PDF - Tutorial: Creating a Staff Requisition "from Position"

• PDF - Tutorial: Creating a Staff Requisition "from Template"

Leave:

• PDF - Leave Share Changes (overview of the changes)

• PDF - Leave Share Donation Drive

• PDF - Leave Share Donation Form

• PDF - Leave Share Policy

• PPT - Leave Share Policy PowerPoint

• PDF - Leave Share Request Form

• PDF - Maternity Leave Form

• PDF - Request/Approval of Leave Form

Life Insurance:

• PDF - Evidence of Insurability Form (EOI)

• PDF - Group Conversion Whole Life Rates

• PDF - Group Life Conversion Application Form

• PDF - Group Life Portability Application and Rates

• PDF - Life Insurance Certificate

• PDF - Long-Term Disability Certificate

• PDF - Plan Highlights Voluntary Rates

• PDF - Voluntary Life Information - Additional Life Insurance Brochure

Miscellaneous Documents:

• PDF - Tuition Waiver Program Policy

Public Information:

• PDF - Address Change Form

• PDF - Name Change Form

• PDF - Payroll Add-Drop Form

• PDF - Request for Public Information

Salary & Benefits Calculator:

• XLS - 2010 Salary & Benefits Cost Calculator

Students:

• PDF - Student Hours

Timesheet:

• XLS - Bi-Weekly Timesheet

• XLS - Monthly Timesheet

Back to top.

---

Environmental Health & Safety 

• PDF - EHS January Newsletter

• PDF - Incident Report Form

• PDF - OKFACE Coverletter

• PDF - OKFACE Report

• PDF - Safety Infraction Report Form

Emergency Management:

• PDF - EM Fall 2008 Newsletter

• PDF - EM Newsletter April/May 2008

• PDF - EM Newsletter August/September 2008

Ergonomic Assessment & Program Information:

• XLS - Ergonomic Assessment Document
  (Ergonomic Tools)

Fire and Code Compliance:

• PDF - Policy on Construction Autorization and Use of Space Changes
  (Policy Mandatory)

Fire Safety:

• PDF - Campus Firezone newsletter December 2009
  (CAMPUS FIREZONE NEWSLETTER)

• PDF - Candle Burn Ban

• DOC - Canopy/Tent Set Up - Code Requirements

• PDF - Inspection Form

• PDF - Space Heater Guidlines

Fire Safety and Code Compliance:

• PDF - Haunted House Code Requirements
  (Required)

Lab Safety:

• PDF - Biosafety Training
  (Training for Biosafety Researchers)

Risk Management:

• PDF - Executive Assistant Services Information

• XLS - Foreign Travel Survey
  (Requires Notification to Risk Management prior to Foreign Travel)

• XLS - Foreign Trip Insurance
  (Fill out this document and return it to Risk Management)

• PDF - International Travel Executive Assistant Card

• PDF - International Travel Policy Information

• PDF - Passport Stickers (required)

• DOCX - UCO Risk Management Requirements for Foreign Travel

Safety Training Access Information:

• DOC - Explanation on how to access on-line safety training
  (How to Access On-Line Safety Training)

Standard Operation Procedures:

• DOC - Aerial Lift Inspection Checklist

• DOC - Aerial Lift SOP

• DOCX - Crane SOP

• DOCX - Mold Prevention and Remediation
  (SOP)

State Department of Labor Posters:

• PDF - Employee Rights to a Safe & Healthful Work Environment
  (Required to be posted)

• PDF - Minimum Wage Poster
  (Required to be posted)

• PDF - Plain Language Minimum Wage
  (Required to be posted)

UCO Safety Programs:

• PDF - Oklahoma Department of Labor Hazard Communication Standard

• PDF - Respiratory Protection
  (Required for respirator users)

Workers' Compensation:

• DOC - HIPAA Release Form
  (if injury requires medical treatment)

• DOC - Injury Report
  (to be filled out by injured employee)

• DOC - Sick Leave Election Form
  (injuries resulting in missed work)

• DOC - Supervisor Report

• DOC - Witness Form

Back to top.

---

Executives 

• PDF - FY 2009 Annual Report

Back to top.

---

Inventory & Receiving 

• PDF - Gift/Physical Donations Agreement Form
  (Send this completed form to ACCOUNTING, ADM 124. Use this form to report physical gifts or donations.)

• PDF - Lost/Stolen Property Form
  (Use this form to report the theft or mysterious disappearance of UCO property and equipment.)

• PDF - Property Transfer Form
  (Use this form to request the transfer of property between UCO organizations.)

• PDF - Surplus Property Disposition Form
  (Use this form to request the disposal/removal of surplus property from your department or work area.)

Back to top.

---

Legal Counsel 

• DOC - Hiring International Employees

• XLS - Immigration Visa Types and Requirments

Contract/Contractual Services Policy:

• PDF - Notice of Changes to Contract/Contractual Services Policy

Drug-Free Schools Policy:

• PDF - Drug Free Schools Policy

Family Medical Leave Act (FMLA):

• PDF - Certification for Serious Injury or Illness of Covered Servicemember -- for Military Family Leave
  (This is a government issued document. Department of Labor form W-385.)

• PDF - Certification of Health Care Provider for Employee's Serious Health Condition
  (This is a government issued document. Department of Labor form W-380E.)

• PDF - Certification of Health Care Provider for Family Member's Serious Health Condition
  (This is a government issued document. Department of Labor form W-380F.)

• PDF - Certification of Qualifying Exigency for Military Family Leave
  (This is a government issued document. Department of Labor form W-384.)

Oklahoma Ethics Commission Required Filing:

• PDF - "Who must file?" - 2005 Ethics Commission Rules

• PDF - Statement of Financial Interests for Compensated Filers (F-1R)

• PDF - Statement of No Change to Prior F-1R or F-2R (F-3R)

Open Records:

• PDF - **NEW** University Fee Schedule for Open Records
  (For more specific details, please contact the UCO Office of Legal Counsel.)

• PDF - **NEW** University Open Records Policy (08/2009)

• PDF - Fax Transmittal & Request for Public Record Form
  (Please view the Oklahoma Open Records Act before completing UCO's Request for Public Information.)

• PDF - Oklahoma Open Records Act
  (Please view the Oklahoma Open Records Act before completing UCO's Request for Public Information.)

Worker's Compensation Forms (Non-UCO Employees):

• PDF - A message from UCO's Legal Counsel

• PDF - Affidavit & Independent Contractor Fact Sheet

Back to top.

---

Payroll Services 

• PDF - Direct Deposit Requirements

• PDF - Direct Deposit Transmittal

• PDF - Enrollment Steps for United Way

• PDF - Payroll Debt Authorization

• PDF - Request to Pay Overtime

• XLS - UCO Time Sheet (Bi-weekly)

• XLS - UCO Time Sheet (Monthly)

• PDF - Web Time Entry

Authorization to Pay Forms:

• PDF - Authority to Pay

• PDF - Student Authority to Pay

Miscellaneous Documents:

• DOC - Making Work Pay ~ American Recovery & Reinvestment Act

Payroll Schedules:

• DOC - Monthly Non Exempt Payroll Schedule

• XLS - Payroll Calendar 2008 - 2009

• XLS - Payroll Calendar 2009 - 2010

Training Documents:

• PPTX - Approving Bi-Weekly Web Time Entry

• DOC - Banner Form NHIDIST

• PPTX - Bi-Weekly Web Instructions

• DOC - Pay Stub Access On UCOnnect

• PPT - Students Web Time Entry

• PPT - Supervisors Web Time Entry

• PPT - Timekeeper Advanced

• DOC - Timekeeper IT Security Access Form

Back to top.

---

Physical Plant 

• PDF - Custom Paint Color Policy

• PDF - Fuel Control Access Key

• PDF - Moving Form

Back to top.

---

ProCard

• Application Form

• Lost or Stolen Notification Form

• Meal Expense / Reimbursement

• Missing Receipt Form

• OfficeMax Contract Website - Requesting Your Login

• PaymentNet Training Placemat

• Prepayment of Registrations Form (Send form to supplier for documentation before making payment.)

• Tax Exempt Permit

• Vendor Quality Performance Report

Back to top.

---

Process Improvement 

• PDF - Lean University Registration Form

• PDF - OKC Downtown Consortium Information

• PDF - OKC Downtown Consortium Registration Form

Back to top.

---

Purchasing, Payment Services & Travel 

Click here to view all Purchasing, Payment Services & Travel Documents and Forms.

Back to top.

---

Safety & Transportation Services

• PDF - UCO Primary and Secondary Shelters

Miscellaneous Documents:

• PDF - Annual Security Report 2009

Back to top.

---

Transportation & Parking 

• PDF - 2009-2010 Parking Map

• PDF - Broncholink Transit Map and Schedule

• DOC - TPS Parking Regulations: 2009-2010

• PDF - UCO Bum-a-Bike Waiver

Back to top.