Upcoming Dates to Remember:

2014 UCO Faculty/Staff External Grant Writing Workshop

  • October 13 and 14
  • Carl Albert Room, NUC 300
  • Participants will learn how to search for grant opportunities, find collaborators, develop budgets, contact program officers, route and submit grant proposals to external agencies, and much more. Space is limited. Registration form


    PI/PD Responsibilities

    Pre-Award

    • Review sponsor program guidelines and solicitations
    • Inform Department Chair/Supervisor, Dean/Director, and Vice President if not within Academic Affairs by submitting the Intent to Submit Worksheet
    • Prepare the technical proposal, budget, and related materials
    • Assure proposed project is appropriate and in-line with departmental, college, division, and institutional mission
    • Work with OR&G and Office of Grants & Contracts to complete pre-award subcontract paperwork requested by lead institution (when applicable)
    • Discuss any cost sharing/matching dollars with your Department Chair/Supervisor, Dean/Director, Vice President (if applicable) and the Assistant Vice President of OR&G
    • Discuss issues regarding reassignment time with your Department Chair/Supervisor, Dean/Director, Vice President (if applicable) and the Assistant Vice President of OR&G
    • Discuss any modifications with indirect cost breakdown/allocation (other than the allocation already established by the University) with your Dean or Vice President and Assistant Vice President of OR&G
    • Review, discuss, and satisfy all federal, state, and UCO regulatory research requirements (i.e. use of human subjects, animals, etc.) with the Chair of the UCO IRB and/or Chair of the UCO IACUC
    • Complete and sign the External Grant Proposal Routing Form; obtain the signature of your Department Chair/Supervisor, Dean/Director, and Vice President (if applicable); then forward to the OR&G
    • Coordinate submission of proposal to sponsor/funding agency with the OR&G; if online submission through Grants.gov is required, the OR&G will submit for PI/PD

    Post-Award

    • Review and approve the term and conditions of the award
    • Provide a copy of the award letter to the OR&G and Office of Grants & Contracts
    • Conduct the research/program within the scope and objectives of the proposal
    • Review federal grant terms and conditions concerning allowable expenses (when applicable)
    • Oversee grant budget management and authorize all expenditures
    • Satisfy and adhere to federal, state, and UCO regulatory research requirements and biosafety hazards
    • Initiate hiring/reassignment of personnel working on the sponsored research/program
    • Manage project personnel including time and effort reporting (report to Office of Grants & Contracts)
    • Complete interim and final technical reports
    • Initiate request and provide oversight for re-budgeting, cost transfers, and carry forwards (work with Office of Grants & Contracts)
    • Provide information on closing reports (work with Office of Grants & Contracts)
    • Retain project data and materials as required